Executive Coordinator

A Financial services company in Chicago is seeking a highly organized and detail-oriented Executive Coordinator to support a team of investment professionals. This fully in-person role offers a salary range of $65,000–$80,000 and plays a critical part in ensuring the day-to-day operations of the team run smoothly and efficiently. This position supports Portfolio Managers and Analysts across multiple sector teams and is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping teams organized, prepared, and operating at a high level.Key Responsibilities of the Executive Coordinator:Coordinate and manage complex calendars, including scheduling analyst calls, internal meetings, and external engagementsOrganize and oversee conference logistics, including registration, scheduling meetings, and preparing detailed itinerariesArrange and manage travel plans, including flights, hotels, and transportation, ensuring alignment with conference schedules and individual preferencesPrepare materials for meetings and conferences, including pulling, organizing, and printing financial models and reports as neededSupport multiple sector teams by prioritizing administrative needs and ensuring seamless day-to-day operationsTrack conference attendance and adjust travel plans based on evolving schedules and team needsServe as a central point of coordination for the team, maintaining clear communication and execution across all moving partsAssist with additional administrative tasks to support Portfolio Managers, Analysts, and overall team productivityQualifications of the Executive Coordinator:2+ years of experience in an administrative, executive assistant, or similar support roleStrong organizational and time management skills with the ability to handle multiple prioritiesHigh attention to detail, especially when managing scheduling, travel logistics, and documentationExcellent written and verbal communication skillsProficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)Ability to thrive in a fast-paced, team-oriented environmentProactive mindset with strong problem-solving skillsProfessionalism and discretion when handling sensitive informationP-8