Accounts Payable Specialist

The Accounts Payable Specialist is responsible for supporting day-to-day AP operations, ensuring accurate and timely processing of invoices, and maintaining strong internal controls. This role includes assisting with three-way matching, supporting month-end close activities including accruals, and handling general accounting tasks as needed. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment, with experience in ERP systems, preferably SAP. Key ResponsibilitiesAccounts Payable OperationsProcess high-volume invoices across three companies accurately and in a timely mannerPerform and support three-way matching (purchase order, receipt, and invoice)Review and verify invoices for proper coding, approvals, and compliance with company policiesMaintain proper documentation, vendor records and ensure accuracy of account information and compliance with W-9 and 1099 requirementsRespond to vendor inquiries and resolve discrepanciesPayments & ReconciliationPrepare and process payment runs (ACH, wire, check)Monitor AP aging and ensure timely payment of obligationsAssist with resolving invoice discrepancies and payment issuesMonitor and review employee expense reports for accuracy, completeness, and policy complianceMonth-End Close & Accounting SupportAssist with month-end close, including preparing accrualsSupport audit requestsEnsure proper documentation and adherence to internal controlsAssist with financial reporting and other accounting-related tasks as neededAdditional ResponsibilitiesCollaborate with purchasing, receiving, and finance teamsIdentify process improvement opportunities within AP workflowsSupport special projects and perform other duties as assigned Experience/Qualifications2+ years of accounts payable or related accounting experienceUnderstanding of AP processes, including invoice processing and matchingStrong attention to detail and organizational skillsExperience with ERP systems, SAP strongly preferredExperience with three-way match environmentsBasic understanding of accounting principles (accruals, reconciliations)Intermediate Excel skillsODU is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact humanresources@odu-usa.com