Executive Assistant to Partner - Investment Firm - Palo Alto (Onsite)

Executive AssistantOur client, a private investment firm with an impressive portfolio, seeks a stellar Executive Assistant to support one of the firm's Founding Partners in Palo Alto. This role will involve expert coordination of domestic & international travel, and management of the executive's complex calendar, in addition to overseeing special projects and working collaboratively with other team members. The ideal candidate will bring a polished & professional demeanor, keen attention to detail, and top-tier organizational skills to the role. Previous administrative support experience in private equity, investment banking, and/or venture capital highly preferred.This is a great opportunity to join a top-notch administrative team at a renowned firm!Responsibilities:Expertly manage executive's complex & high-volume calendar, coordinate meetings, and confirm appointmentsArrange ever-changing international & domestic travel and prepare itinerariesManage incoming communications with a strong sense of urgency, discretion, and tactfulnessUpdate internal CRM system in a timely mannerAssist with the planning & execution of firm eventsCollaborate cohesively with members of the administrative support team and other departmentsAct as backup for other administrative team members when neededAssist with other administrative tasks & projects, as neededRequirements:3-5 years of administrative support experienceExperience with high-volume & complex executive calendar management requiredExperience arranging corporate travel requiredExperience working in financial services and/or consulting a plusFlexible to work outside traditional business hours when neededPolished and professional communication styleAbility to work well independently and as part of a teamImpeccable attention to detailSuperior level of discretion and confidentialityAbility to thrive in a dynamic environment with tight deadlinesProficient in Microsoft OfficeSalesforce experience a plus!Location:Palo Alto, CA (Onsite - Fridays WFH)Compensation:Base salary: $140,000/yr - $175,000/yr + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)