Office Manager Part time

Job description:Core Solutions is looking for a team player that will be a part of our fast-paced small team environment to enhance office effectiveness by providing support relating to the day-to-day operations regarding human resources, personnel files, accounts payable, accounts receivable and any other documentation related to employment and maintaining compliance.Essential Functions:Office Management and Administration Responsibilities:Supports CEO and COO with management tasksAssists Company senior management team as neededManages vendor contract filesManages Company registration with State and County as neededHuman Resources Responsibilities:Maintains personnel files for employees and contractorsAssists in the recruitment of new employeesPerforms on-boarding process of new hires to include paperwork and adding them into our systemAssists in the administration of Company benefit programsProvides support and guidance related to employee leaves of absenceFinancial Responsibilities:Maintain orderly financial filing systemGeneral accounting duties as necessaryAccounts Payable Responsibilities:Inputs all required information related to AP into the QuickBooks SystemPerforms accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal. Records proper coding and proper approval on all invoices.Manages company employee expense management processAccounts Receivable Responsibilities:Inputs all required information related to AR into the QuickBooks SystemPerform accounts receivable duties to include data entry of transactions and collection of amounts due.Generates Customers billing with accuracy. Responds to Customers inquiries.Sales/Marketing Responsibilities:Coordinate event logistics: book conference registrations and make travel accommodations for staff, monitor and maintain marketing inventory for conferences and events, and manage all shipping logistics to and from events, including packing containers for eventsMaintain records via spreadsheets for tracking and coordinating logistics, purchases, registrations etc.Schedule and organize activities such as meetings, lunches, and client visits, providing instructions for clients and guests, preparation, as well as ordering foodManage reception desk essential functions, greeting and directing guests, managing incoming/outgoing deliveries, answering telephone calls, promptly returning emails, etc.Experience, Skills and Qualifications:Leads by example and encourages teamworkIs prompt and able to perform the required duties of the position on a regular, predictable basisCompetent in Microsoft applications, Quick books OnlineExcellent organizational skills, including multitasking, time management, and attention to detail/accuracyPrior experience in meeting coordination, customer service, administrative support is preferredAbility to handle pressure well and make good decisions quicklySalary Compensation based on experienceExperience:Office Administration: 5-7 yearsQuickBooks: 5 years (Required)Education:High school or equivalentLicense:Valid Driver's LicenseRequired work authorization:United StatesJob Type: Full-timeJob Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceEmployee discountHealth insuranceLife insurancePaid time offRetirement planVision insuranceEducation:High school or equivalent (Preferred)Work Location: Hybrid remote in King of Prussia, PA 19406