Programming & Grant Coordinator – Senior Programs

We're looking for Programming & Grant Coordinator for Senior Programs. This part-time role will responsible for managing a senior-focused grant and coordinating high-quality programming for older adults.This role ensures strong grant stewardship while supporting well-organized, engaging programs. Key areas of focus include program coordination, grant compliance and reporting, participant data management, and basic budget tracking.This position is ideal for someone with experience in nonprofit administration, senior services, or community programming seeking flexible, mission-driven work.Key Responsibilities Include:Program CoordinationPlan and coordinate educational, wellness, and social programs for senior membersManage scheduling, logistics, and participant communicationsTrack participation and engagement metricsServe as a primary administrative point of contact for participantsGrant Management & ReportingTrack grant deliverables, timelines, and compliance requirementsPrepare reports including participation data, outcomes, and narrative summariesMaintain organized documentation for audits, renewals, and funder requestsSupport future funding applications and renewals as neededParticipant Data & AdministrationMaintain a centralized database of senior participants, including contact and engagement dataSupport participant intake and enrollment (non-clinical)Track attendance, utilization, and outcomes for reportingCoordinate referrals to community resources as appropriateEnsure data accuracy, confidentiality, and complianceBudget & Administrative SupportTrack program and grant expenses against budgetSupport basic financial reporting for complianceAssist with invoices, reimbursements, and documentationFlag budget variances or risks to leadershipQualificationsExperience working with seniors or older adult programming preferredBackground in nonprofit program coordination, community services, or data managementExperience with grant reporting or compliance strongly preferredComfortable with databases/CRMs (e.g., spreadsheets, Airtable, Salesforce)Strong organizational and time management skillsExcellent written and verbal communicationAbility to work independentlyHigh level of discretion and confidentialityTime Commitment Approximately 6–7 hours per weekFlexible schedule with some weekday availabilityOccasional support outside standard hours as needed