Administrative Assistant

DescriptionRÖDL USA is seeking an experienced Administrative Assistant to join our international public accounting firm in our office in Houston. This full-time position will provide support to senior management and staff. We are looking for someone who is a positive, self-motivated, professional individual with superior organizational skills, the ability to work within deadlines, and the ability to execute multiple tasks simultaneously.The ideal candidate will be a team player who is also able to work independently. The job duties of this position require someone comfortable working with financial data, software and internet technology, and other office equipment.General Duties, Responsibilities, and Requirements: Report processing: format financial statement reports and link data from underlying Excel workpapers; finalize reports and other deliverables with letterhead and signature; prepare and handle shipment of deliverables to client.Tax return processing: email drafts of tax return documents to clients, track client authorization, finalize tax return documents; prepare shipment of deliverables via certified mail to tax authorities, and final version to client.Business Process Outsourcing Assistance: Ensure timely mailing of checks to designated recipients; prepare deposit slips and handle physical deposits into the bank.Client administration: prepare and email invoices to clients, update client information in time and billing software, and prepare and email client engagement letters. Phone: answer incoming calls promptly and professionally; transfer calls and relay any messages to the appropriate personnel or departments.Mail and Deliveries: receive incoming mail and packages; scan, sort, and distribute mail to the respective recipients; handle certified mail and FedEx shipments. Word processing: including composing memos, letters, emails, and other correspondence with little or no guidance.Employee engagement: coordinate onboarding tasks with HR and IT, recognition of employee birthdays and anniversaries. Organize office outings and holiday events.Meetings: prepare the conference room for meetings, ensuring it is clean and organized; arrange for catering and refreshments; greet guests upon arrival; tidy up after the meeting has concluded.Office administration: track and restock office and breakroom supplies. Coordinate maintenance-related issues with vendors.Desired Skills and Experience:High-level expertise in MS Word & Outlook and PowerPoint with a working knowledge of Excel and AdobeAssociate’s degree and/or at least 4+ years of administrative assistant experience or equivalentExcellent oral and written communication skills including letter/memo/e-mail correspondenceAbility to understand challenges facing partners and staff members and be able to manage/reschedule priorities effectivelyDemonstrated high-level client-service orientation, and ability to handle sensitive and confidential information with maximum discretionExperience in a Public Accounting or Law Firm environment is preferred but not a requirementAccounting Software experience is a plus (CCH Axcess, ProSystem Practice, ProSystem Tax, ProSystem Engagement), but not a requirementGerman language skills are preferred but not requiredBenefits: We understand that talented individuals are drawn to companies that offer comprehensive benefits packages. Therefore, we provide a robust Benefits Plan that includes:401K plan (with up to 5% salary paid employer contributions)Medical coveragePaid Dental coverageEmployee and Dependent life insuranceDisability insuranceVision insuranceAccidental death & dismemberment insurance Flexible spending accounts Paid Day of Service annuallyFlexible work arrangementsGenerous paid time off – 25 days for all full-time employees! Paid holidayAdditional paid holiday following 4/15 deadlinePaid parking/public transportation reimbursementMobile phone reimbursement Tuition reimbursement & trainingPaid time off on days sitting for CPA ExamMonetary bonus for passing the US CPA examWhy RÖDL? We keep our employees current by supplying cutting-edge technology and access to learning opportunitiesWe invest in the growth of our team members through regular feedback sessionsWe recharge as a team by celebrating deadlines and gathering at organized firm eventsWe applaud the achievement of both career and personal milestones for individual team members on a firm-wide basisWhat makes the culture at RÖDL USA unique? Unlike firms that may hint at an international work environment, RÖDL USA offers a truly global workplace. Every day, RÖDL employees are immersed in a diverse intercultural setting where it's common to hear colleagues or clients speaking different languages, sharing cultural traditions from their home countries, or explaining unique perspectives. Whether a team member is from the US or abroad, this inclusive culture supports the global vision established at our worldwide headquarters in Nuremberg, Germany, and drives the Firm’s success in the international marketplace.Stay up-to-date on the happenings at RÖDL USA by following us on LinkedIn: LinkedIn - RÖDL USA Take the first step in ‘ACHIEVING’ together with RÖDL by visiting our Careers Page:Careers | RÖDLGet to Know RÖDL:Our focus on the accounting, assurance, and tax needs of foreign, family-owned midsized ("Mittelstand") businesses operating in the U.S. carries forward from our two founding firms. Rödl & Partner (founded in 1977 in Nuremberg, Germany) and Langford de Kock & Co. (founded in 1976 in Atlanta, GA) and their merger in 2001.As the preferred accounting, auditing, tax and business consulting professional services firm of German- speaking and other international entities, you will benefit from the extensive experience of our U.S. certified public accountants, as well as our bilingual staff of professionals, many of whom also carry international certifications (StB, WP, Dottori Commercialisti, CA).At RÖDL, our integrated approach to client success revolves around collaboration. We prioritize internal synergy, ensuring seamless integration across departments to guarantee holistic client support. Additionally, our thorough oversight involves equipping managers and seniors with the necessary tools for effective performance and deadline adherence. These principles underscore our commitment to excellence in client service.Rödl Management, Inc. is an Equal Opportunity Employer.