Administrative Function Support

DescriptionJob Title: Administrative Function SupportLocation: Charlotte, NCEmployment: Contract (5 months) Covering Leave. Time may be extended.Industry: ManufacturingCompensation: $23.57-$25.78/hourSchedule: 40hours /weekShift: 8-5 OR 7-4PMAbout the Opportunity:The Southeast Region Administrative Team serves as a critical support function for employees, customers, and leadership.The role is designed to deliver consistent, highquality administrative support, ensure smooth office operations, enhance employee experience, and strengthen customer relationships across the Southeast Region.Administrators are expected to operate with professionalism, discretion, collaboration, and a strong customerservice mindset while supporting client' values and regional objectives.Why You'll Love Working Here: Supportive, team-driven culture that values collaboration, transparency, and accountabilityOpportunity to grow your career with a global workforce solutions leader serving multiple industriesPeople-first environment that encourages employees to bring their authentic selves to workStrong focus on partnership, innovation, and delivering meaningful results for clients and candidates Why This Opportunity is Exciting: This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally. About Acara Solutions Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.Sound like a good fit? APPLY TODAY - Resumes to: kruzickia@acarasolutions.com What You'll Do: Coordinate new hire onboarding and firstday readinessManage cell phone coordination, upgrades, and support intakeCoordinate computer equipment and IT service requestsSupport fleet vehicle coordination and related processesServe as a trusted point of contact for employee inquiries and guidanceSupport a directdial phone system environmentProfessionally assist callers in identifying the appropriate contactRoute inquiries efficiently to ensure timely resolution and supportPick up and distribute mail from the onsite mailboxManage correspondence distributionCoordinate UPS, FedEx, and courier servicesEnsure timely handling of sensitive and priority materialsCoordinate the annual employee appreciation eventSupport office Town HallsLead quarterly community charity events (Toys for Tots, food and clothing drives)Organize and support meetings and training (Material, catering needs, snacks etc.)Vendor Contract Management Support contracts and vendor relationships including Coffee services, Pest control, Janitorial services, Shredding services, firstaid kit suppliers, Building parking permits, Coordinate renewals, service requests, and issue resolutionLead renewals, remodels and projects for the office, adjacent/warehouse, etc.Office OperationsBusiness licenses/Tax receiptsNPS related itemsDocument insights related to customer satisfaction and experienceShare feedback to improve client performance and serviceJob Requirements What You'll Bring: High School Diploma or GED2+ years of experience in administrative support experience in a professional office environment.What Sets You Apart: Support customerfocused continuous improvement initiativesWorking knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPointAbility to learn and adapt to client systems and digital tools (Digital display)Initial troubleshooting with employees based on manuals, before opening tickets in MyIt - training received from IT admin calls and documents shared.Coordinate and collaborate with new regional initiativesCoordinate and collaborate with other local business needsAbility to assess situations, identify solutions, and act decisivelyInterpret information accurately and support sound decisionmakingNavigate challenges professionally and promote positive outcomesBalance priorities while maintaining strong relationshipsRemain effective in a fastpaced, evolving environmentEnsure accuracy, consistency, and compliance in all workPrioritize tasks and meet deadlines across competing demandsDeliver responsive, professional support to internal and external customersMaintain structure, documentation, and workflow efficiencyWork effectively across offices, functions, and regionsDemonstrate professionalism, confidentiality, and accountabilityCollaborate across offices to support regional consistencyCommunicate clearly, respectfully, and proactivelyEmbrace standardization while supporting local needsRepresent client positively to employees, customers, and partnersAdditional Information: Upon offer of employment, the individual will be subject to a background check After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit. The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you. Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran. Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.