Administrative Assistant

Overview The Tamworth Police Department is seeking a dependable, highly organized professional to serve as a Administrative Assistant working directly for the Chief of Police. This position is critical to the daily operations, records management, and administrative coordination of the department. The ideal candidate is detail-oriented, comfortable working with confidential information, able to work independently, and experienced with modern office systems and police records software. Position Summary Performs a variety of clerical and administrative tasks in support of the Chief of Police, exercising independent judgment in prioritizing work and selecting appropriate actions within established procedures and guidelines. Essential Duties & Responsibilities Coordinate daily administrative functions of the Police Department Maintain case number files, central name files, arrest field cards, and permanent records Prepare required Federal and State statistical reporting (NIBRS) Receive and route incoming phone calls and public inquiries Maintain files and correspondence for the Chief of Police (excluding confidential files) Maintain current records of names, addresses, and contact information Assist with coordinating, record keeping, and billing for third-party police details Maintain accounts payable and receivable records Prepare copies of police reports for insurance companies Enter and file court dispositions Prepare Pistol Permit Licenses for applicants Coordinate office supply purchases and general office needs Serve as the department’s TAC (Terminal Agency Coordinator) for CJIS compliance Required Skills & Knowledge Applicants must demonstrate proficiency or working knowledge in: Microsoft Office Applications Strong general computer skills IMC / RMS Police Records System NIBRS reporting NCIC CJIS SPOTS Minimum Qualifications Associate degree in administration, management, or related field OR Three (3) years of experience in a professional business/office environment Equivalent combinations of education, training, and experience will be considered Preference given to candidates with prior law enforcement, records, or municipal office experience Must be able to pass a background investigation, including no history of conduct that would indicate poor judgment or moral turpitude Knowledge, Skills & Abilities Knowledge of modern office procedures, computerized systems, and basic accounting Ability to handle confidential and sensitive information with discretion Strong communication and interpersonal skills Exceptional attention to detail and accuracy Ability to work independently, prioritize tasks, and follow written and oral instructions Ability to compose correspondence, maintain organized records, and respond to inquiries professionally Licensing / Certification Requirements (Training provided if necessary) SPOTS Certification CJIS Certification TAC Certification Work Environment & Physical Requirements Work is performed primarily in an office setting. Duties require sitting, standing, walking, reaching, and occasional lifting of up to 25 pounds. Pay: $25.00 - $30.00 per hour Benefits: Paid time off Work Location: In person