Business Office Manager

Job Title: Business Office ManagerLocation: Sunapee Cove Assisted Living and Memory Care 1250 Rt. 11 Sunapee, NH 03782Hours: Full TimeJob Summary:The Business Office Manager is responsible for overseeing business office functions at the community.Responsible for general accounting function at the community, including accounts payable, receivable,and payroll. Handles and records cash transactions. Also responsible for coordinating employment andbenefits transactions.Duties and Responsibilities:• Prepares inputs and maintains resident data in system upon move in to include any demographicand status changes and confirm billing systems and move in systems match/reconcile.• Prepares, inputs, and maintains all accounts receivable data including monthly billing, billingadjustments, processing of cash receipts and monitoring of aging reports in a timely manner.• Prepares, inputs, and maintains all accounts payable data including setting up vendors, trackingexpenses, and processing expenses in a timely manner.• Administers the employment function at the community in accordance with HKAL Policies andProcedures as well as federal, state, and local regulations.• Administers the payroll function at the community including monitoring and submittingappropriate payroll information to the corporate office and coordinating the process for timeclocks and payroll runs.• Administers HKAL benefits program at the community including educating new and existingpartners about the plan as well as assisting employees with enrollments and plan changes.• Assist in month-end close processes of accrual preparation and analysis of general ledger andmonthly financials in conjunction with Executive Director.• When necessary, assist the Executive Director with the preparation of operational and financialvariance reports.• Diligently works toward the completion of special projects, request, and assignments asappropriate.• Maintains employees' files in accordance with state, federal and HKAL policies. Keeps andmaintains neat/orderly office as specified in policy.• Assist in sales process by conducting inquiry tours.• May supervise administrative assistant, receptionist, security guard or other positions as assignedby the Executive Director.• Report on-the-job injuries to a supervisor before the end of the day on the day an injury occurs.• Maintain CONFIDENTIALITY of all pertinent resident care information to assure resident rightsare protected.• Establish and maintain constructive working relationships with coworkers, Residents/families,and visitors.• Promote the community in a positive way.• Train and develop department staff as needed.• Be available for on-call Community emergency situations.• May perform other duties as assigned.Minimum Qualifications:• Associate degree in Accounting, Business, or a related field and two years experience withbusiness office functions; or an equivalent combination of education and experience.• Three to five years in business office management or accounting preferred.• Working knowledge of general accounting.• Working knowledge of federal and state employment laws.• Able to clearly present information through the spoken word. Can accurately communicate,providing the necessary level of detail even under stressful or demanding conditions. Ensures apositive attitude and team orientation is exhibited in verbal and non-verbal communication.• Able to perform budget analysis and variance reporting.• Proficient in using Microsoft Office.• Possesses ability to use office machines including fax, multiple phone line systems, copymachine, calculator.Required Behavior:• Demonstrates responsibility for, and handles accurately, the details associated with one's work.• Organizes office resources in standardized manner to ensure compliance with federal/stateregulations and to ensure timely location of files as needed to assist in making business decisions.• Modifies style and approach in order to achieve a specific objective.• Ability to define realistic, specific goals and objectives. Able to define tasks and deliverablesnecessary to meet goals. Can assign resources and set priorities to meet goals.• Builds processes and policies in a way designed to drive efficiency and continuous improvement.• Commitment to continuous improvement of business practices and to assuring that completedwork adheres to high standards of accuracy and excellence.• Identifies, obtains and effectively allocates the resources required to achieve applicable goals.• Ability to work varied schedules to include weekends, evenings and holidays.• Demonstrated ability to maintain confidentiality.Physical Demands:• Physically able to move at least 50 lbs. without assistance.• Physically able to bend, reach, and work in small areas.• Physically able to push and pull equipment and furnishings.• Physically able to stand for long periods of time.Benefits:Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA,Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and AutoDiscount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation,Sick, and Personal time and Paid Holiday Benefit. Employee referral bonus, and resident referral bonus.If you are interested in applying or know someone to refer for the position please e-mail resume to Donna Pavlin at dpavlin@hallkeen.com