Project Coordinator

Key ResponsibilitiesSupport the Executive Director of Global Upstream and Cell Line Development, the Executive Director of Analytical Development and Attribute Sciences, and the Senior Director of Potency and Impurities Analytical Development (~160 staff across multiple sites)Perform highly diverse, and often time-sensitive, complex administrative functions, projects, and tasks; work closely with Biologics Development Operations function to support organization administration & operationsManage calendars, schedule meetings, conferences, and events, makes domestic and international travel arrangements, file & manage expense reports, maintain accurate departmental records, and on-board & off-boards contractors and employees.Plan and manage year long calendar, site & vacation schedules for leadership team and department events; manage, coordinate and organize high level department meetings, townhalls, social events, including coordinating content and logistics; manage and keep upto date organizational SharePoint site. Manage meeting minutes in OneNote, send out surveys using MS suite tools or other toolsDraft and send out communications to department; assemble townhall slide decks and manage overall communications; strong professional writing skillsMust have a strong understanding of SharePoint, since will be responsible for upkeeping many pagesCoordinates across other operational and administrative staff in the organizationMaintain a positive attitude, a high level of productivity, and is adaptable to change. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.Interface in a professional manner with senior executives and staff, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.Anticipate key issues and implement action plans based on changing priorities and commitments.Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.Maintains professional and technical knowledge by remaining current with continuous learning modules.The expectation of all administrative assistants within Product Development team is that of true collaboration and partnership to ensure business needs/goals are met.Also required to provide back-up support as needed to cover planned vacations as well as unplanned absences.Qualifications & ExperienceRequire Associates Degree; BS highly desirable; educational experience may be substituted for appropriate and relevant experience.At least 5 years administrative or comparable experience. Prior Executive Associate or Project Coordinator experience preferredHighly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize technology effectively to support strategic initiatives and/or processesAbility to interact with colleagues at all levels of the organization.Must be highly proficient in various systems (or willing to learn rapidly) (Concur Travel/T&E, MS Teams, SAP, eSetup, Conf Room Scheduling, WorkDay, and Sharepoint)High proficiency in MS Office Suite (Outlook, PPT, Word, Excel, OneNote, Forms, Sharepoint, MS Teams); high technology savviness or strong learning ability and willingness to learnDetail oriented with excellent oral and written communication skills. Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.A collaborative team player who effectively builds relationships with team and other departments and can work independently.Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.Pay close attention to detail and follow-up, and properly balance priorities and resources.Work Schedule: Mon-Fri(normal business hours)BenefitsHealthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.Synectics is an equal opportunity employer.