Administrative Assistant 3 (Finance)

Salary : $40,809.60 - $65,291.20 AnnuallyLocation : 6201 Florida Blvd., Baton Rouge, LAJob Type: Full Time ExemptJob Number: AA3F2026Department: FinanceOpening Date: 05/18/2026Closing Date: 6/1/2026 4:59 PM CentralFLSA: ExemptGeneral SummaryResponsible for providing a range of administrative support to the Finance Director and Finance department. Responsible for maintaining standards of professionalism, efficiency, personal communication, discretion, and independent judgment. Requires communication with a broad audience, including but not limited to, members of the community, Finance Advisory Committee members, BREC Commission Treasurer, BREC employees and vendors. Requires effective time management skills, as the Assistant may deal with a wide range of deadlines requiring prioritization.Requirements and Job SpecificationsEducation Required: High School diploma or equivalent and Associate degree or certificate courses in Business Admin/education.SUBSTITUTION: Any equivalent combination of education and experience. Preferred: Graduation from an accredited 4-year college or university. Area of Study (Major) Required: Business Administration courses, Office Management, Computers or closely related. License(s) Required: Valid LA Driver's License. Years Relevant Work Experience: Three (3) years work-related experience or training in office practices and computers. Equivalent combination of education and experience will be considered. Years Relevant Work Experience Preferred: Ten (10) or more years related experience.Functions and DutiesEssential Functions and Duties:Responsible for scheduling and managing the Finance Director's calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals.Coordinates and arranges monthly Finance Advisory Committee meetings, including preparation of agenda, compilation of financial packet, contact advisory members to confirm attendance and provide reminders, and meeting minute taking. Coordinates tasks for student internsPrepares presentations and publications in both electronic and printed format that require desktop publishing - graphics, layout, and editing.Assists the Finance Director in scheduling departmental activities, statutory deadlines, annual audits, etc. to ensure deadlines are met.Maintain Vendor Module in BREC's ERP system.Assist Purchasing Team with contract management, change orders and the close-out process.Reconciliation of department credit card purchases.Performs standard office tasks such as answering telephones, filing, ordering of office supplies, scanning, faxing and copying, and booking conference rooms. Collects and opens mail addressed to the Finance department, forwards correspondence to appropriate staff for action.Utilize spreadsheets for cost tracking and data analysis.Complete purchase orders, initiate work order request, and help desk tickets.Prepares invoices and submits billing for payment.Prepares business correspondence, memorandums and letters.Contributes to the excellent reputation of Finance through professional, friendly and respectful interactions internally and externally.Secondary Functions and Duties:Coordinate with the Office of the Superintendent to ensure stored financial records comply with retention policy and established practices. May serve as backup for internal functions, such as Payroll and/or Accounts Payable.May direct the work of part-time staff and/or interns.May update Finance policies and procedures as needed.May coordinate, plan, and organize small-to large-scale meetings.Supplemental InformationFull time position. Typically, 8 hours a day, 5 days a week Monday through Friday, one-hour lunch break. Occasional overtime and weekend work as required.Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official BREC online application, or it will be deemed incomplete and you will be ineligible for this vacancy. Complete each section of this application (i.e. work experience, education, etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement. An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen, and physical. If you have any questions or concerns, please email HAdmin@brec.org or call (225) 273-6430.2026 FULL-TIME EMPLOYEE BENEFITSHEALTH INSURANCEBREC provides comprehensive medical coverage through Louisiana Blue formerly BCBSLA, including HMO, PPO, and Blue Saver (Qualified High-Deductible Health Savings Account) options. Coverage becomes effective on the first day of the month following a two-month waiting period. Employee cost per month for HMO: $175.43 - employee only; $597.45 - employee & spouse or employee & dependent children; $962.52-family. Employee cost per month for PPO: $375.23- employee only;$975.50- employee & spouse or employee & dependent children; $1,492.70 - family. Employee cost per month for Blue Saver: $39.08 - employee only; $162.68 - employee & spouse or employee & dependent children; $290.49 - family. In addition to medical coverage, BREC offers voluntary insurance options, including Dental and Vision.LIFE INSURANCEAll full-time employees are insured under a Group Term Life Insurance policy provided by Lincoln Financial. Coverage is subject to reduction at ages 65 and 70. There is no cost to the employee; however, coverage associated with salaries exceeding $50,000 is subject to imputed income in accordance with IRS regulations. Coverage is effective immediately upon eligibility.RETIREMENT SYSTEM: BREC contributes 38.22% of each employee's salary to the City-Parish Employees' Retirement System. Employees contribute 9.5% of salary. All retirement contributions are tax-deferred. Employee contributions are maintained in individual accounts and are refunded if an employee leaves BREC prior to retirement eligibility. After 25 years of service, employees may be eligible for additional benefits through the Deferred Retirement Option Plan (DROP). BREC also offers a Supplemental Retirement Deferred Compensation Plan through Nationwide Retirement Solutions, available through convenient payroll deductions.HOLIDAYSBREC employees receive twelve (12) paid holidays per year.SICK LEAVEBREC employees accumulate sick leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increase based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 30 days of continuous employment.ANNUAL LEAVEBREC employees earn annual leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increased based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 90 days of continuous employment.FULL-TIME STATUSUpon completion of a six-month probationary periods and approval of supervisor, full-time status will be achieved.EMPLOYEE DISCOUNTSBREC full-time employees can take advantage of a generous discount. Some restrictions may apply. See the discount policy for more details.EAPBREC's Employee Assistance Program (EAP) is administered by Lucet. They EAP helps employees and their family members resolve personal or work-related problems.CREDIT UNIONBREC employees are eligible to join the City Federal Credit Union and/or Pelican State Credit Union and enlist in payroll deduction plan. Direct deposit to the Credit Union is also available.FEDERAL STUDENT LOAN FORGIVENESSBREC is a qualifying employer for public service loan forgiveness. Employees who have Federal Direct Loans and have made 120 payments on the Federal Direct Loans (after October 1, 2007) may be eligible for the remaining loan balance to be forgiven. LA STARTThis 529 Qualified Tuition savings plan may be open on behalf of a named Beneficiary by anyone, including legal entities, provided that the Account Owner or the Beneficiary is a resident of Louisiana. Account Owners may save at their own pace, in amounts they can afford.FSABREC offers an FSA that allows employees to contribute a portion of their regular earnings before taxes. Distributions from the account must be used to reimburse the employee for qualified expenses related to medical and dental services.SUPPLEMENT BENEFITSBREC offers voluntary benefits through AFLAC or Colonial Life. Those benefits include accident insurance, critical care, hospital indemnity, life, LTD and STD.BREC reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.Commissioned Approved Benefits Effective January 1, 202601 Do you have 3 or more years of related experience performing the essential functions and duties listed for this position? YesNo02 Do you have a valid Louisiana driver's license? YesNo03 Have you ever volunteered for BREC? Yes or No. If so, in what capacity and what location? 04 Do you have a bachelor's degree, or higher, in Accounting, Finance or closely related field of study? YesNoRequired Question