Administrative/Personal Assistant

Administrative/Personal AssistantRichmond, VA, USAFull TimeJBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.You will receive a comprehensive benefits package that includes:Health insuranceDental insuranceVision insurancePet insuranceAnnual membership to Costco or Sam's401K...and much, much more!Position SummaryWe are seeking a highly organized, proactive, and dependable Personal Assistant / Administrative Assistant to support daily operations, scheduling, communications, and administrative tasks. The ideal candidate is detail-oriented, resourceful, professional, and able to manage multiple priorities while maintaining confidentiality and discretion.Key ResponsibilitiesManage calendars, appointments, meetings, and remindersCoordinate travel arrangements, itineraries, and accommodationsHandle email correspondence, phone calls, and follow-upsOrganize documents, files, records, and digital systemsAssist with expense tracking, invoices, and basic bookkeeping tasksPrepare reports, presentations, and meeting materialsCoordinate vendors, service providers, and household or office logisticsConduct online research and compile information as neededSupport project coordination and task managementRun occasional personal or business errands when requiredMaintain confidentiality regarding sensitive informationAnticipate needs and proactively solve problemsOversee day to day household operations and schedulingCoordinate home appointmentsAssist with family scheduling, reservations, and travel preparationRun occasional personal or business errands when requiredTravel with the family or attend events on occasion to provide logistical and administrative supportHelp maintain a safe, organized, and positive home environment for children and guestsQualificationsPrevious experience as a Personal Assistant, Executive Assistant, or Administrative Assistant preferredBilingual English/Spanish preferredStrong organizational and time-management skillsExcellent written and verbal communication skillsProficiency in Microsoft Office, Google Workspace, and scheduling toolsAbility to multitask and prioritize effectivelyHigh level of professionalism, discretion, and reliabilityStrong attention to detail and problem-solving abilitiesComfortable working independently with minimal supervisionPreferred SkillsExperience managing travel and event coordinationBasic bookkeeping or accounting knowledgeSocial media or light marketing support experience is a plusWork EnvironmentHybridCompensation & BenefitsCompetitive compensation based on experiencePaid time off and holidaysFlexible scheduling optionsIdeal Candidate TraitsTrustworthy and discreetCalm under pressureHighly responsive and adaptablePositive attitude and strong work ethicStrong interpersonal skills and professionalismKanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.