Medical Office Secretary

Job Description OnesourcePCS, LLC (OPCS) is seeking a full-time Medical Office Secretary at the Naval Health Clinic Hawaii Shipyard Clinic, located at Joint Base Pearl Harbor-Hickam (JBPHH).An employer who Cares! Join our nationwide team of experienced healthcare and medical professionals. Be refreshed in working with an employer who cares about your professional development and work life balance in providing care for our service members and their families!Benefits and PerksCompetitive Compensation & Exceptional Comprehensive Benefits!Paid Vacation, Paid Sick Time and 11 Paid Federal Holidays!Medical/Dental/Vision, 401K, STD/LTD and Life Insurance Available!Annual CME Stipend and License/Certification Reimbursement!Employees may be eligible for relocation expenses, referral bonuses and much more!About USWith sound management principles and a focus on delivering premier nationwide Healthcare Staffing, Information Technology (IT) Infrastructure, Clinical Informatics, and Information Management support services, OPCS serves as one of the United States (U.S.) Department of Navy and Air Force trusted partners. Established in 2002, OPCS is a SBA Certified 8(a) and Joint Commission-certified small business. Headquartered in Pensacola, FL, we are proud to be an EEO/AA employer M/F/D/V and maintain a drug-free workplace and perform pre-employment substance abuse testing. On average, our employees stay with us for 3 or more years!Work ScheduleBusiness Hours: Monday-Friday (except federal holidays),6:30 am – 6:00 p.m.Personnel will work five eight (8) hour shifts M-F, between the hours of 0630 – 1800Personnel shall not exceed 40 working hours per weekJob Specific DutiesReceive approximately 20-30 visitors and answer telephone inquiries per day, determining the nature of the requests and directs calls and or persons to appropriate staff, or personally provide the information desired when routine or procedural matters of office are involved.Utilizes judgment to answer recurring questions and resolves them within the framework of established policies and procedures.Coordinate phone communication with external entities to facilitate the scheduling for the Command TRIAD and Senior Enlisted Leader, track all correspondence types, in and out of the directorate, and copy any administrative documents needed to facilitate leadership endeavors at the command.Receive incoming mail and distribute; and attend and take minutes and type (in approved format) directorate level meetings.Ensure equipment is functioning to support operations activities, facilities and safety (acts as POC for trouble calls and safety); ensure implementation of the directorate and departmental specific Standard Operating Procedures; maintain various directorate files/folders on shared drive/SharePoint online, Microsoft Teams, etc. (as specified); and input data into and maintain various databases.Identifies and selects appropriate software types, e.g. access, excel spreadsheet, word processing, databases, outlook, etc. to meet office needs based on an understanding of the functional capabilities and limitations of each, and the similarities, differences and integration of software types.Develops methods for automating various administrative reports containing data having multiple uses for other reports such as personnel, office correspondence, medical results, etc., updates, revises, sorts, calculates and manipulates data in various programs to meet multiple reporting requirements. Convert spreadsheet data into graphs, charts, power point presentations, etc.Core Duties:Prepares and reviews a wide variety correspondence, reports, minutes, and other documents.Proofreads/edits documents. Ensures procedural and grammatical accuracy, conformance with general policy, and factual correctness. Ensures coordination procedures are followed.Establishes and monitors suspense dates and brings to management's attention any conflicts in schedule.Receives telephone calls and greets visitors.Maintains calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.Establishes, updates, and maintains office records in accordance with established procedures.At the direction of the government, requests office supplies, printing support, and related materials and or services from other MTF departments.May be responsible for the receipt, control, logging, safekeeping, and necessary action on sensitive materials.Qualifications:Experience/Skills/KnowledgeExperience using basic software applications, e.g. Microsoft Word and Excel.Shall read, write, speak, and understand the English language fluently and maintain good communication skills.Shall be physically capable of standing and/or sitting for extended periods of time and capable of normal ambulationPrior office administration experience preferred.EducationHigh School Degree General Educational Development (GED) equivalencyEOE, including disability/vets.http://www.onesourcepcs.com Powered by JazzHRfVVU2b8DAc