DSHS TIA ADMINISTRATIVE ASSISTANT 4

Description DSHS TIA Administrative Assistant 4 The Department of Technology, Innovation and Administration (TIA) is looking for an experienced and organized Administrative Assistant 4 to join our team. If you are excited about a career that helps the welfare of the State of Washington's most vulnerable populations, are an excellent communicator, have a genuine interest in human services, and are someone who enjoys working in a fast-paced environment, this is a great opportunity for you! Join our team today! This is a hybrid position that supports the IT Director and Deputy Directors in TIA/ Behavioral Health Administration (BHA), IT. Beyond supporting the IT Director and Deputy Director, this position also supports the managers within BHA which includes but is not limited to: Headquarters, Western State Hospital, Eastern State Hospital, Special Commitment Center, Child Study Treatment Center, Olympic Heritage Behavioral Health, Office of Forensic Mental Health, and Behavioral Health and Treatment Centers at Steilacoom, Maple Lane and Brockmann Campus. Some of what you'll do Independently perform high-level administrative and secretarial duties for BHA HQ senior managers and their teams Perform high-level administrative duties/projects using independent judgement and delegated authority Delegate assignments for completion, determining due dates and providing input regarding completed work as well as making decisions and taking action for supervisor in administrative matters. Assume responsibility for managing simultaneous projects within established time frames. Coordinate logistics and materials needed to facilitate meetings, conferences, trainings, conference calls, virtual/online meetings Serve as the point of contact for attendance, registrations, or meeting/call participation. Takes notes and provides minutes Make travel arrangements and prepares and processes corresponding travel documentation, while ensuring compliance with relevant travel rules and regulations. Respond to requests for information using independent judgement and knowledge of the organization, programs, units and work teams. Assist traveling employees with creation of TEMS profiles and Per Diem guidelines. Perform LinkedIn Learning Administrator duties such as entering new users, annually renewing user licenses, and collecting usage data of employee learning progress. Knowledge of basic hiring practices and conducting reference and background checks. Track recruitment information for each position as well as position incumbent and engages in supervisor’s organizational chart. What we're looking for Knowledge of office procedures and practices, records management, business management/practices, research methods, data collection and measuring work production, inventory control, communication, and correspondence practices Proficient customer service skills along with the ability to work independently, read, understand, and interpret policies and procedures, develop written reports, work effectively with internal and external staff and providers, communicate effectively Proficiency in working with Microsoft Office 365 applications Excellent computer skills including accurately typing at a net speed of 50 words per minute Ability to multi-task and prioritize workload, meet time requirements for submission of data, and operate standard office equipment, such as printer, copier, fax machine, and multi-line phone system Who should apply? Professionals who have a high school diploma or GED, with four years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Formal education and/or training in office or administrative occupations, bookkeeping, or accounting will substitute year-for-year for the experience. Please submit the following in addition to your application: Letter of interest Chronological resume Three current professional references The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Questions about this opportunity? Please contact alex.baclaan@dshs.wa.gov or call the main line at (360) 725-5810 and reference job number 10954 Supplemental Information Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384. E-Verify® is a registered trademark of the U.S. Department of Homeland Security