Executive Assistant (President's Office) Full-time

Salary : $52,457.60 - $70,824.00 AnnuallyLocation : Milwaukee, WIJob Type: Full-TimeJob Number: 2026-05651Division: District AdministrationDepartment: Office of the PresidentOpening Date: 04/29/2026Closing Date: 5/6/2026 10:00 PM CentralSupplemental Information: See Below.Application Requirements: All applicants internal and external must complete a thorough online application. Incomplete applications will not be considered. A verification of education will be conducted if a candidate is selected for the position.Description*This position is only open to current INTERNAL MATC employees!Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.Under general direction of the Senior Executive Assistant to the President and Board of Directors, provides overall support and assistance through coordination of daily operations of the Office of the President; performs a wide variety of administrative and support services of an extremely responsible, complex, and confidential nature. Work requires in-depth knowledge of institution and organization operations, budgets, purchasing, policies, and procedures, and the exercise of independent judgment, ingenuity and discretion in the resolution of minor problems and administrative details. Serves as one of the principal contacts for the District Board and is expected to make a substantial contribution to the organizational culture, efficiency and effectiveness.Characteristic Duties and ResponsibilitiesAdministrative Support: Performs complex and diverse administrative tasks to include but not limited toData entry, word processing, electronic filing, composing routine correspondence, greeting and assisting visitors by directing them to appropriate persons; answering phones, setting appointments, maintaining records, and ordering supplies.Helps to resolve complaints and concerns of students, faculty and external stakeholders.Drafts and prints forms, composes original correspondence and compiles factual reports which require exercise of judgment and knowledge of departmental and district procedures.Receives, opens, sorts and distributes mail.Assists Senior EA with coordination of complex schedules; makes comprehensive travel arrangements and prepares itineraries; prepares and confirms necessary authorizations, check requests, and reservations.Assists in overseeing special projects and managing high-level events and board meetings hosted by the Office of the President, ensuring all logistics align with the organization's brand and mission. Exceptional judgment and the ability to represent the President in a professional, polished manner are required.Along with the Senior EA, coordinates the digital and physical distribution of the monthly board agenda, assists in managing all physical arrangements for board sessions, including room technology, catering and public access.Attends all board meetings to record official minutes, capturing action items with a high-degree of accuracy and legal defensibility.Office Operations: Answers telephones and directs calls to designated personnel. Respond to questions and inquiries by providing information of a technical nature, requiring knowledge of department operations and procedures; exercises discretion in determining the nature of the information to be released; refer unusual inquiries to supervisor for handling.Documentation Processing: Prepares meeting agendas, standard forms, invoices and related documents according to the college procedures and guidelines. Prepare correspondence, memos, minutes, reports and other complex, technical and or confidential documents captured by various methods.Recordkeeping, Data and Tracking: Gathers and/or provides factual information, maintains records, and interprets data requiring reference to a variety of sources; maintains complex statistical reports including designing formats for complex tables, charts and graphs; may conduct special studies to report recommendations as requested. Records management expenses and processes credit card reconciliations. Customer RelationsResponds both orally and in writing to questions relative to the application of district and departmental procedures; edits and proofreads documents; maintains financial, and personnel records and databases, and updates them as necessary. Corresponds and communicates with business partners, legislators, elected officials, community partners and the Wisconsin Technical College System.Committee Involvement: Participates in cross-functional committees, takes minutes and debrief meetings among stakeholders.Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, committees and professional associations or conferences to promote continuous learning. Participates in training and workshops to increase knowledge, awareness, and practice of the College's diversity, equity, and inclusion initiatives. Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.QualificationsCompliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.Required Education & ExperienceAssociate's degree in a related field with five (5) years of progressively responsible work experience, supporting a Senior Leadership position or higher OR Bachelor's degree in a related field with three (3) years of progressively responsible work experience, supporting a Senior Leadership, or higher position. C-Suite level experience preferred.Preferred Education & ExperienceTwo (2) years of operational support for an Executive or Board position. KNOWLEDGE, SKILLS, AND ABILITIESAdvanced knowledge of Google Workspace. Ability to create Presentations, Spreadsheets and Google Documents.Proven ability to handle confidential information with absolute integrityKnowledge of trends, issues, and accepted practices relevant to administrative procedures and practices.Deadline and detail-oriented, with strong organizational, analytical, and planning skills.Ability to work with high standards of accuracy, responsiveness, integrity and discretion.Demonstrated ability to communicate effectively and relate well with students, parents, faculty, staff, and external stakeholders while maintaining appropriate confidentiality.Strong written communication skills; ability to write clear, structured, articulate communications.Excellent organizational skills with an ability to prioritize and manage multiple tasks and a variety of demands including coordination of events with multiple teams and departments.Strong self-motivation and ability to work as a team member.Ability to work effectively with people of diverse backgrounds and promote a positive working environment.COMPETENCIES Attention to DetailCultivates innovationOptimizes work processesEnsures accountabilityCollaboratesInterpersonal savvyCommunicates effectivelyInstills trustCustomer focusAction orientedValues differencesSelf-developmentCompassionSupplemental InformationStart Date: This position supports the District Administration Division and is available to start immediately. Hours: This position is a full-time/part-time position and works 40 hours a week (e.g. 8am - 5pm, Monday - Friday). In-person. All work must be performed in the state of Wisconsin. May be asked to stay as late as 8pm - once or twice a month for Board meetings.Compensation: Hourly pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal equity, and a review of the applicant's employment and educational background as listed on the job application.Application Materials & Requirements: To be considered for this position, all applicants (both internal and external) must submit a thoroughly complete application. An incomplete application will not be considered or reviewed.Please follow these steps.Complete the Employment Application in its EntiretyYou must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered or reviewed.Attach All Required Documents (At Time of Application)Cover Letter (Optional)Up to date - ResumeResume (please note, submission of a resume does not satisfy the requirement for a thoroughly completed application. Interview: Selected candidates will be invited to interview for this position via email. Interviews will be scheduled within two weeks of posting's closing date. EEO: Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email jobs@matc.edu. Health Insurance MATC offers a choice between two medical insurance plans. See below for plan types: Low Deductible PPO High Deductible PPO Upon selection, the coverage begins the first of the month following start date. You will have 30 days from your start date to enroll. MATC contributes a generous percentage towards medical insurance premium. Both medical plans include prescription drug coverage at no additional cost to employees. Employees are offered an option to enroll in a Health Care Flexible Spending Account (FSA) with the selection of the Low Deductible PPO plan. Employees are offered an option to enroll in a Health Savings Account (HSA) with the selection of the High Deductible PPO plan with employer contributions.Dental InsuranceMATC offers a group dental plan through Delta Dental. Upon selection, the dental insurance plan coverage begins the first of the month following start date. Annual maximum per covered person is $2,500; plan covers preventive, routine, restoration, and has an orthodontic benefit for dependents up to age 19.Vision InsuranceMATC offers a group vision plan through Superior Vision..Upon selection, the vision insurance plan coverage begins the first of the month following start date. Plan covers eye exam, frames, lenses and contact lenses.Group Life Insurance MATC offers group term life insurance benefits through Madison National Life Insurance Company effective the first of the month of start date and is fully paid for by the College. The amount of insurance is based upon the employee's annual earnings rounded to the higher $1,000.00. The benefit is doubled in the event of accidental death. Supplemental Life Insurance is also available at group rates for employees, spouses, and dependents to purchase. Long-Term DisabilityMATC offers long-term disability insurance through Madison National Life Company after 30 days of employment and is fully paid for by the College. Benefits provided are equal to 66 2/3% of base monthly earnings.Flexible Spending AccountsMATC offers two types of Flexible Spending Accounts (FSA): Health Care FSA Dependent Care FSA This type of benefit allows employees to set aside pre-tax dollars per calendar year for a variety of medical, dental, and vision expenses (for a Health Care FSA) and for day care expenses for children under 13 or family members that are dependent on you for more than half their support (for a Dependent Care FSA) up to a maximum amount.Retirement SavingsRegular full-time employees of MATC who are hired for greater than 12 months become members of the Wisconsin Retirement System (WRS)'s pension system as of day one of employment. The College currently pays the full cost of the employer contribution (6.9%), and the employee pays the full part of the employee contribution of 6.9% of salary. There is a five year vesting period requirement in order to qualify for any employer contributions made on the employee's behalf. Contribution rates are subject to change annually as set by the State. In addition to the WRS pension account, employees may enroll in other optional retirement savings plan such as a 403(b) account or a 457 account on a pre-tax or post-tax basis.Sick LeaveMATC offers employees a generous sick leave plan per year. Each employee may accumulate up to 165 days of full sick leave with an unlimited accumulation of half pay sick leave. VacationMATC offers a vacation policy to employees for the purpose of rest and relaxation. Vacation is earned at a generous rate each year of employment. (Not available for Instructors)Paid & Flexible (Floating) HolidaysMATC offers 12 paid holidays for non-Faculty positions and 7 paid holidays for Faculty positions. MATC provides two flexible (floating) holidays per employee per year. (Not available for Instructors).Tuition Benefits:Employees are eligible for tuition reimbursement and waiver after completing probationary period. Amount allowed per fiscal year is 18 credits at MATC or $1,400 at other accredited institutions. 01 Are you a current MATC employee? This position is only open to current internal employees. YesNo02 Do you have an Associate's degree or higher in a related field (i.e. Human Resources or Business)? Please list conferred degree(s) below: 03 Do you have five (5) years or more of experience supporting a director, vice president or president? Describe your experience below: 04 Do you have three (3) years or more of experience in an office operations or support position? Please list the number of years of experience below: 05 Do you have C-Suite level experience? YesNo06 (INTERNAL Staff APPLICANTS ONLY) Are you past your probationary period with MATC? This means six (6) months if you are a current full-time employee and twelve (12) months if you are a current part-time employee. (EXTERNAL APPLICANTS TYPE N/A) 07 (INTERNAL and FORMER MATC Employees ONLY) Please specifically describe how your previous or current duties/experience relates to this position. (External candidates type N/A) Required Question