Executive Assistant

!!THIS ROLE IS ONSITE!!Job DescriptionJob SummaryAs a trusted partner to business unit president, youll act as a gatekeeper, thought partner, and problem-solverhandling complex and confidential matters with discretion and sound judgment. The ideal candidate is proactive, highly organized, and comfortable working in a dynamic, fast-paced environment with minimal oversight. This role plays a critical role in driving leadership operating rhythm, aligning cross-functional needs, and ensuring effective execution of strategic engagements. The EA will act as a force multiplier for the President, enhancing efficiency, communication, and impact across the business unitPrimary Duties & ResponsibilitiesManage and optimize the leaders dynamic calendarbalancing competing priorities, resolving scheduling conflicts, and protecting time for thought work.Manage and prioritize inbound requests from the team or external partnersOrganize annual calendar to ensure key meetings are known and accounted forCoordinate and arrange meetings, prepare agendas, reserve and prepare facilities and compile meeting notes as requiredManage travel schedules, reservations and expense reports for leadership team (domestic and international travel)Manage POs as needed to support business unit activities. Liase with finance department for budget process assistance and oversightCollect and compile statistical reporting for KPIsTimekeeping support for attendance and vacationEvent planning for both internal and external meetingsTrack progress on selected initiatives, identify roadblocks, and ensure timely executionOperational EfficiencyOptimize executive workflows by triaging issues, understanding priorities, and streamlining communications.Consolidate executive reports, board materials, and business reviews.Coordinate and lead internal operating rhythms such as leadership meetings, off-sites, and town halls.Support the hiring and onboarding process for new team members within the organization, ensuring a smooth and well-equipped start.Cross-Functional ConnectionServe as a liaison between the President and functional leaders (Marketing, Sales, R&D, Supply Chain, Finance, HR).Track and help drive progress on key initiatives, ensuring timely follow-ups, clear ownership, and aligned timelines.Communications & CultureDraft internal communications and messaging on behalf of the President.Drive culture-building initiatives in partnership with HR and the leadership team.Facilitate Sales and Marketing communications and documentation through SharePoint managementAct as a culture ambassador and valued member of the executive support team fostering a collaborative, high-performing, and inclusive environment. Partner closely with other Executive Assistants to share best practices, provide backup support, and uphold consistent standards across the organization.Education and Experience ProfileBachelors Degree preferred and Associate Degree is required10+ years of experience as an Executive Assistant, with at least 5 years supporting C-level executives. Extensive experience managing executive-level calendars, including across time zones and with international travel.Required SkillsImpeccable attention to detail, strong planner, exceptional written and verbal communication skills. Comfortable operating in structured environment with clear direction and oversightAbility to anticipate needs, take initiative, and problem-solve independently. High energy. Can mobilize to complete complex tasks.Initiative in evaluating and improving processes, systems, and operational workflows.A strong internal network-building capability and the ability to quickly learn and navigate organizational structures. Controls schedule and wields influence.Some financial acumen and budget experienceHigh degree of discretion dealing with confidential informationMust be able to work independently in an executive office environment, juggling many priorities against tight deadlinesTrusted advisor mentality with executive presence.Resilient - calm under pressure7125