Executive Assistant and Client Affairs Manager
About the Company: Tobe Travels is a boutique, high-end travel agency that designs unforgettable journeys for discerning clients around the world. As we continue to grow, we’re seeking a proactive, highly organized Executive Assistant to support the CEO, manage client communications and backend operations, onboard new advisors, and help elevate the client experience.About the Role: This is a unique opportunity to work behind the scenes in the luxury travel space. You’ll wear many hats—from scheduling and email management to CRM updates, onboarding advisors, and coordinating client gifts. You’ll also assist with light social media content. We’re looking for someone who thrives on organization, communicates clearly, and understands what it means to offer exceptional, white-glove service. This is part time of 15-20 hours per week but I hope to grow it into more. I need a person who wants to come in and grow this role into something much bigger and grow the company into something much bigger!Responsibilities:Executive Support Manage the CEO’s calendar, inbox, and scheduleHandle communication follow-ups and prioritize tasksSupport day-to-day operational and administrative needs of the companyClient Affairs & Operations Assist with onboarding and nurturing high-end travel clientsSend contracts, invoices, and manage required documentationTrack client milestones and send curated giftsMaintain CRM data and ensure smooth workflowsHelp create smoother operating systems for advisors to clients and clients to advisors New Advisor Onboarding Set up new advisors in internal systems (CRM, Google Workspace, project tools)Ensure completion of all onboarding paperworkProvide access and support for company tools and platformsQualifications:2+ years in executive support, client services, or operations (experience in travel or hospitality is a plus)Detail-oriented with excellent time management and written communicationHighly organized and comfortable managing multiple workflowsTech-proficient with tools like Google Drive, Calendly, CRM systems, Canva, Trello/Asana, and InstagramSelf-starter with a polished, professional demeanor and service-first mindsetBonus: A strong eye for luxury details and brand consistency Success in This Role Looks Like:The CEO has time and clarity to focus on growth and client strategyNew advisors are seamlessly onboarded and contributing efficientlyClients feel consistently supported, valued, and well taken care ofSocial media and operations reflect a polished, high-touch brand To Apply: Please email matthew@global-eventures.com with the subject line: “Executive Assistant Application – [Your Full Name]” Include the following in your email:A brief introduction explaining why you’re excited about this role and why you’d be a great fitYour resume (PDF format preferred)Your favorite productivity or organizational tool—and why Equal Opportunity Statement: We are committed to diversity and inclusivity in our hiring practices.