Administrative Assistant - Marketing Agency / Client Support (Part-Time, On-site

About Nexvel Solutions - Administrative AssistantNexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy.We're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward.This is not a traditional "admin" role. This is a high-impact support position inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters. If you've worked in a marketing agency or client-services environment before, you'll feel like this is the role for you.This is an in-office position based in Elkins Park, PA. We're collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we'd love to meet you.Who This Role Is Perfect ForThis role is a great fit for someone who:Has worked in a marketing agency or fast-paced client-services roleLoves staying organized and managing moving piecesCommunicates clearly and professionally over emailEnjoys following up and keeping tasks from falling through the cracksTakes pride in delivering polished work and catching details before clients doThis Role Is NOT ForSomeone looking for a slow-paced front desk/admin jobAnyone uncomfortable with deadlines, follow-ups, or accountabilityCandidates who prefer to work independently with minimal communicationKey Responsibilities - Administrative AssistantScheduling, Communication & Meeting SupportSchedule internal meetings, client meetings, and project callsDraft, edit, and send professional client-facing emailsFollow up with clients to collect approvals, assets, and responsesAssist leadership with daily administrative tasks and organizationAttend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completedSend post-meeting recap emails summarizing next steps, responsibilities, and deadlines when neededTask & Project Coordination (Monday.com)Manage tasks and workflows in Monday.comEnsure deadlines are tracked and deliverables are progressingCommunicate with internal team members and contractors to keep projects movingHelp organize and document project details and next stepsPhotoshoot & Vendor CoordinationCoordinate logistics for photoshoots and content productionCommunicate with photographers/videographers and internal staffEnsure timelines, details, and deliverables are clearly communicatedQuality Assurance (QA)Review deliverables before they go to clientsCatch missing details, errors, formatting issues, or inconsistenciesEnsure work is professional, accurate, and ready for client deliveryOnboarding SupportAssist with onboarding new clients (accounts, tools, documentation)Help ensure new clients are set up for success quicklyRequirementsRequired Qualifications - Administrative AssistantStrong organization and attention to detailStrong written communication skills (email drafting is a big part of the job)Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)Comfortable following up and keeping projects movingAble to manage multiple tasks and shifting prioritiesReliable, professional, and accountableStrongly Preferred QualificationsExperience working at a marketing agency or in a fast-paced client-services environmentExperience using Monday.com or other project management softwareExperience coordinating vendors, contractors, or production schedulesWhat Success Looks Like in This RoleLeadership is no longer chasing tasks, updates, and follow-upsClients feel communicated with and supportedProjects stay organized and move forward consistentlyDeliverables go out accurate, polished, and on timeMonday.com stays clean, updated, and reliableWhy Join Nexvel?Work directly with leadership inside a growing agencyHigh exposure to marketing agency operations and client workOpportunity to grow into operations, project coordination, or account supportCollaborative in-office environment where your work has real impactBenefitsBenefits / PerksFlexible part-time schedule (25–30 hours per week)In-office role with a collaborative, team-based environmentDirect exposure to real marketing agency operations and client workOpportunity to grow into a larger role as the agency expandsDirect access to leadership and decision-makingTraining provided on internal systems and workflows (Monday.com, Hubstaff, etc.)Compensation$20–$22/hour This is not a salaried position but has potential to be full time(Top of range available for strong marketing agency or client-services experience.)How to ApplyPlease apply with your resume and a brief cover letter explaining your experience in a marketing agency or client-services environment.