Accounts Payable and Receivable Specialist

Robinson, Farmer, Cox (RFC) is looking to hire a top tier AP/AR billing coordinator within our Accounting Department with 3+ years’ experience to join our team. This is a full-time, on-site position based out of our Charlottesville office.The AP/AR billing coordinator will play a vital role in our organization by managing accounts payable and receivable, as well as billing processes with accuracy and timeliness. In this role, there will be a strong emphasis on collections an billing. You will be responsible for maintaining the accuracy of financial records, handling customer inquiries, and ensuring the timely and accurate processing of payments. You will also be required to identify areas of improvement in the billing and accounts processes and recommend solutions to streamline processes. You will also provide support to our Client Services department. If you have a strong attention to detail and enjoy working with numbers, this is the perfect role for you!Job ResponsibilitiesHandle accounts payables and accounts receivables (A/P & A/R)Prepare invoices and statements for customersTrack payments for accuracy and timelinessReconcile billing discrepanciesAnalyze and resolve customer invoicing issuesManage and lead collection efforts for past-due accountsAssist with month-end close activitiesProcess credit card paymentsGenerate and provide customer invoicesVerify and post payments to customer accountsMaintain accurate customer recordsResearch and resolve customer inquiries and discrepanciesWork with clients/vendors to resolve billing issuesEnsure customer accounts are up to date and accurateReconcile customer accounts with general ledgerPrepare and process bank depositsManage corporate credit cards and reconcile statementsEnsure compliance with internal controls and external regulationsPrepares federal, state, and local year-end tax forms for selected clients such as W- 2s, 1099s, 1098s, VA-4s, VA-5s, VA-6s, etcReceptionist Backup Job RequirementsBachelor's degree in Accounting, Finance, or related field3+ years of experience in accounts receivable, accounts payable, billing, and/or collectionsProficiency in Microsoft Office (Excel, Word, Outlook)Proficiency with QuickBooks (Online and Desktop versions)Knowledge of generally accepted accounting principlesExcellent organizational, problem solving, and communication skillsAbility to work independently with minimal supervisionAbility to handle multiple tasks and prioritize accordinglyDetail-oriented with strong data entry skillsAbility to work in a fast-paced environmentAbility to work with sensitive financial informationAbility to accurately reconcile accountsAbility to analyze and interpret financial data