Part Time Executive Assistant

Please note that the salary range referenced is a general guideline only. Salary differentials are based on multiple factors including (but not limited to), geographic location, education/training, years of relevant experience/seniority, merit, qualifications, as well as market and business considerations. Mitsubishi Electric Iconics Digital Solutions considers all of these variables when extending an offer of employment.Position OverviewThe Executive Assistant reports to the President/CEO and provides high-level administrative and strategic support to ensure the efficient operation of the executive office. This role requires exceptional organizational skills, confidentiality, a critical eye for detail, sound judgment, and the ability to manage complex priorities with discretion and professionalism. The ideal candidate thrives in a fast-paced environment, anticipates needs, and serves as a trusted partner to the President/CEO.Part-time position, 20 hours per week $33 - $40 per hourHybrid role out of Foxborough, MA, may require occasional travel to Cambridge, MA, office.Key ResponsibilitiesExecutive Support & OperationsServe as the primary point of contact for the President/CEO, managing communications with internal and external stakeholdersAct as a gatekeeper and strategic liaison, prioritizing requests and ensuring timely follow-upAnticipate executive needs and proactively resolve issues before they ariseCalendar ManagementOwn and manage a highly dynamic and complex executive calendarSchedule internal and external meetings across multiple time zonesEnsure calendar alignment with strategic priorities and preparation timeResolve conflicts, adjust schedules, and communicate changes with professionalism and urgencyEmail & Communication ManagementManage and triage a high volume of emails dailyFlag urgent and sensitive matters, ensuring timely actionMaintain strict confidentiality at all timesTravel & LogisticsCoordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and itinerariesTroubleshoot last-minute changes and travel disruptions efficientlyPrepare, submit, and organize expense reportsMeeting & Document SupportPrepare agendas, briefing documents, and presentation materialsTrack action items and follow up on deliverablesMaintain organized digital and physical filing systemsAdministrative & Special ProjectsSupport board-related activities as needed (meeting coordination, materials, logistics)Assist with special projects and initiatives as assignedEducation & ExperienceProven experience as an Executive Assistant or Senior Administrative Assistant supporting C-suite executivesExceptional organizational skills with a critical attention to detailDemonstrated ability to manage complex calendars and competing prioritiesStrong written and verbal communication skillsHigh level of professionalism, discretion, and judgmentProficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)Ability to work independently, anticipate needs, and adapt to changeLocation & TravelHybrid based out of Foxborough, MA.May require travel to the Cambridge MA officeAbout our companyFounded in 1986, MEIDS is a company of innovators creating breakthrough software and striving for excellence in software engineering, product design and customer support. For over 35 years, the company has grown rapidly and has successfully deployed more than 350,000 software applications to manufacturing, industrial automation, energy management, and building automation markets worldwide.MEIDS’ solutions deliver real time visibility into all levels of the operation, from the plant floor to engineering to executive management. Our products help companies and organizations to become more profitable, agile and efficient, to improve quality, and to be more sustainable. As a Microsoft Gold Certified Partner and six-time Microsoft Partner of the Year winner, the company is always on the cutting edge of technology.Benefits:Hybrid work schedulePTOPaid sick leave13 holidays401k match with company contribution and matchEmployee Assistance ProgramHealth, dental and vision insuranceFlexible Spending AccountMitsubishi Electric Iconics Digital Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.