Administrative Coordinator

About Hugel AestheticsHugel Aesthetics is a fast-growing, global aesthetics company building and scaling its U.S. organization. Backed by a successful global business and driven by entrepreneurial energy, we are creating a high-performance culture focused on innovation, collaboration, speed, and customer impact.We are seeking a polished, highly organized, and proactive Administrative Coordinator to support day-to-day office operations and help create a seamless, professional workplace experience for employees, visitors, and partners.This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys being the operational hub of the office, and takes pride in delivering exceptional organizational support and hospitality.Position SummaryThe Administrative Coordinator will support office operations and administrative activities across the organization while serving as the first point of contact for employees, guests, and vendors. This role is critical to ensuring the office operates efficiently, professionally, and with a high level of attention to detail.Reporting to the Head of Internal Operations, this individual will help support workplace experience initiatives, administrative coordination, onboarding logistics, and daily office operations in a collaborative and high-expectation environment.What You Will DoFront Office & Workplace ExperienceServe as the primary point of contact for visitors, guests, and vendors, ensuring a welcoming and professional experienceMaintain a clean, organized, and high-functioning office environmentManage conference room scheduling, meeting readiness, and common area organizationSupport overall workplace experience initiatives and office hospitalityAdministrative & Operational SupportProvide day-to-day administrative support to leadership and internal teamsCoordinate internal meetings, scheduling, and logisticsSupport expense reporting and administrative documentationAssist with travel coordination, calendar management, and operational projects as neededOffice Operations & CoordinationCoordinate meals, catering, and office-related services with strong attention to detailOrder and manage office supplies, inventory, and vendor relationshipsHandle incoming and outgoing mail, deliveries, and package coordinationSupport office systems and operational processes to ensure efficiencyOnboarding & Internal SupportAssist with new hire onboarding logistics, including workspace setup and day-one readinessSupport employee events, team meetings, and occasional off-site coordinationPartner cross-functionally with HR, IT, and Operations teams to support employee experienceWhat We Are Looking For1–3 years of experience in a receptionist, office coordinator, or administrative support roleBachelor’s degree in Business Administration or related field preferredStrong organizational and multitasking skills with exceptional attention to detailProfessional, polished demeanor with excellent interpersonal and communication skillsProficiency with Microsoft Office, including Outlook, Teams, Excel, and WordComfortable operating in a fast-paced, evolving environmentProactive, dependable, and solutions-oriented mindsetStrong sense of ownership and accountabilityWhy Join Hugel AestheticsThis is a unique opportunity to join a rapidly growing global aesthetics organization during an exciting phase of U.S. expansion. You will have the opportunity to help shape the employee and workplace experience while working alongside a collaborative, entrepreneurial team.At Hugel Aesthetics, employees have the opportunity to build, innovate, and make a meaningful impact in a high-growth environment where ideas and initiative are valued.CompensationThe most likely base pay range for this position is $26.50 to $31.25. Several factors, such as experience, tenure, skills, and particular business needs, will determine an individual’s exact level of compensation. Base salary is only one element of employee compensation at Hugel Aesthetics. The total compensation could include bonuses or sales incentives.