Accounts Payable Assistant

About UsLa Copa Ventures is a leading landscaping company dedicated to creating and maintaining exceptional outdoor spaces. With a strong focus on quality, innovation, and sustainability, we take pride in delivering outstanding results for our clients. As we continue to grow, we are looking for a detail-oriented and dependable Accounts Payable Assistant to support our accounting team.Position OverviewThe Accounts Payable Assistant will play a key role in managing vendor invoices, maintaining accurate financial records, and ensuring timely payments. This position requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.Key ResponsibilitiesProcess vendor invoices and ensure accurate entry into the accounting systemPerform three-way matching (Purchase Order ? Receipt ? Invoice)Prepare and process payments, including checks and electronic paymentsMaintain vendor records and assist with 1099 vendor setup and trackingReview vendor statements and resolve discrepanciesAssist with accounts payable reporting, including AP aging and vendor summariesEnsure proper expense coding and cost allocationCommunicate with vendors to resolve billing issues or missing documentationMaintain organized documentation and support accounting recordsRequired Qualifications3–5+ years of Accounts Payable or accounting experienceExperience with QuickBooks (QuickBooks Enterprise preferred)Strong knowledge of Vendor Center, Bills, Bill Payments, Credits, and Purchase OrdersExperience with invoice processing and check preparationStrong proficiency in Microsoft ExcelExcellent attention to detail and organizational skillsAbility to manage multiple tasks and meet deadlinesReliable and able to work independentlyPreferred QualificationsExperience working in construction, landscaping, or a related industryExperience in multi-user accounting environmentsFamiliarity with custom reporting and AP aging reportsBilingual (English/Spanish) is a plusSkills & AttributesStrong attention to detail with a focus on accuracyAbility to identify duplicate invoices or incorrect chargesProcess-driven mindset with strong documentation practicesStrong vendor communication and relationship management skillsProblem-solving ability to resolve discrepancies in invoices, receipts, or purchase ordersFast learner with a proactive work ethicWhat We OfferCompetitive salaryStable, growing companySupportive team environmentOpportunity to grow with the companyCompany: La Copa VenturesLocation: Hutto, TX Job Type: Full-TimePay: $17–$19 per hour