Remote Executive Assistant

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.Job Title: Remote Executive Assistant(100% Work From Home)Location:Remote from Latin AmericaPosition Type:Full-timeSalary:$1,500 - $2,000 USD/month (Based on experience)Schedule: Monday - Friday, US Business Hours.Position Overview:Our Client is a dynamic firm operating in the construction and utilities sector, known for managing complex projects that require rigorous permitting and high-volume administrative coordination. They value organizational excellence and technical precision, especially regarding project timelines and compliance. Our Client provides a fast-paced, professional environment where administrative staff play a crucial role in ensuring project deliverables and communication flows remain on track.The RoleOur Client is seeking a highly organizedExecutive Assistantwith a specific background inConstruction Administration or Permitting . This role is designed for a professional who can manage a high-volume inbox and calendar while simultaneously supporting technical permitting workflows. The successful candidate will act as a central hub for communication, ensuring that proposals (including ASAs) are handled efficiently and that permit tracking systems are updated with extreme accuracy.Key ResponsibilitiesEmail & Calendar ManagementPrioritizes and manages high-volume inbox communications, flagging deadlines and critical meeting requests. Organizes email follow-ups and drafts responses to straightforward inquiries independently. Maintains complex calendars using Microsoft Outlook, ensuring seamless scheduling and coordination across multiple stakeholders. Permitting & Technical SupportProvides essential support for permitting processes (Construction, Utilities, Environmental, etc.). Extracts technical information from online systems and accurately formats data into internal reports and documents. Maintains and updates internal permit tracking systems to ensure real-time visibility of project statuses. Assists with general data entry and professional report writing to support project managers. Proposal & Workflow CoordinationManages the proposal request workflow, handling approximately 10-20 requests per week, including Additional Service Agreements (ASAs). Ensures all incoming requests are met with timely responses and internal coordination. UtilizesSalesforceto track client interactions, project data, and administrative milestones. Qualifications, Skills, and Key CompetenciesRequired QualificationsExperience:Proven experience inPermit Processes(Construction, Utilities, Environmental)ORConstruction Administrationis astrict requirement . Software Mastery:Advanced proficiency inSalesforceand theMicrosoft Office Suite(Outlook, Word, and Excel). Communication:Exceptional English verbal and written skills, performing at a close-to-fluent level. Administrative Skills:Strong experience in inbox prioritization, "tagging" emails with deadlines, and managing high-volume calendars. Compliance:Must be willing to undergo a background check and provide two professional references. Assessment:Candidates must pass a typing test to verify speed and accuracy. Preferred:Familiarity withAdobe Viewerand previous experience managing Proposals/ASAs. BenefitsSpecialized Growth:Deepen your expertise in the high-demand US construction and utilities sector. Professional Stability:Long-term, full-time contract with a competitive USD salary range. Modern Workflow:Gain experience using top-tier platforms like Salesforce in a remote setting. Impactful Role:Work at the heart of the project lifecycle, directly influencing the success of permitting and proposal workflows.Application Disclaimer: Please Read Before ProceedingTo ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.Voice/Video Recording is REQUIRED Your applicationCANNOTbe considered without a voice or video recording. It must be at least 30 seconds long and inEnglish . Submissions in any other language or missing a recording will beautomatically disqualified .Mandatory Knockout Questions Each application includesknockout questionsdesigned to verify minimum qualifications required by the client. If you answer"NO"to any of these, you will beimmediately disqualifiedfrom the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.Apply Wisely To maintain fairness, please apply tono more than three jobsand only if youfully meet the listed qualifications . Applying to roles you don't qualify for will not improve your chances and may affect future applications.Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inboxand spam/junk foldersto avoid missing any communication.We appreciate your interest and look forward to reviewing your application!