Executive Assistant

Title: Office Experience Manager/ Executive Assistant (Part Time, 20 Hours/week) Duration: PermanentLocation: Needham, MAAvailable to work in the Needham office Tuesdays and Thursdays, roughly 9am–3pm, with the remaining hours worked remotely.(Part Time, 20 Hours/week) Requirements3–4 years of relevant experience, including experience supporting senior leaders in an EA capacity.Strong organizational and communication skills.High discretion and professionalism.Cross-functional collaboration experience.Description of duties:Client is looking for a highly organized, proactive Office Experience Manager to support our Needham headquarters operations and act as an Executive Assistant to a small group of senior GTM executives (currently the President and EVP of Sales, with scope subject to change as the team evolves).This role is central to keeping our office running smoothly, creating a great employee experience, and keeping our senior leaders’ schedules and travel running without friction.ResponsibilitiesManage calendars and scheduling for 2–4 senior GTM executives, coordinating across time zones and competing priorities.Book and coordinate travel arrangements, including flights, hotels, and itineraries.Process and submit expense reports on behalf of supported executives.Office & Employee ExperienceOwn day-to-day office operations, including supplies, inventory, vendors, and facilities coordination.Manage office maintenance and repairs; partner with building management and IT as needed.Coordinate weekly team lunches, office hospitality, and guest experiences.Manage mail, shipping, deliveries, and general office logistics.Serve as the primary point of contact for vendor contracts, including the Sheraton hotel partnership and the AT&T business account.Collaborate on onboarding, offboarding, and other employee experience initiatives.Support hiring through recruiting coordination and interview logistics.Travel, Finance & AdministrationTrain new hires on travel and expense processes.Reconcile corporate credit cards and expenses.Coordinate invoices, vendor payments, and budgets.