Matter Mobility Coordinator

Job Title: Information Governance – Matter Mobility CoordinatorLocation (city, state): Phoenix, AZ (85016)Compensation: $78,000–$92,000 (Direct Hire)Industry: LegalBenefits: This position is eligible for a comprehensive benefits package including medical, dental, vision, retirement savings options, paid time off, and additional firm-sponsored programs.About Our Client:Addison Group is partnering with a well-established legal organization to hire an Information Governance – Matter Mobility Coordinator. This role supports high-volume attorney transitions and client matter movement within a structured, fast-paced information governance environment. The organization offers strong training, internal growth opportunities, and a collaborative team culture.Job Description:The Information Governance – Matter Mobility Coordinator will oversee the end-to-end coordination of client matter onboarding and off-boarding processes. This includes managing the secure transfer of electronic and physical records, coordinating with internal IT and records teams, and ensuring compliance with firm policies and confidentiality standards. The role serves as a key liaison between internal departments, external firms, and transitioning attorneys to ensure accurate, timely, and compliant movement of client information.Key Responsibilities:Coordinate intake and onboarding of client matter data in alignment with established information governance proceduresAct as the primary liaison between departing/joining attorneys, prior firms, and internal operations teamsOversee secure transfer of electronic files, including coordination with IT teams and approved storage systemsSupport organization, indexing, validation, and tracking of physical and electronic recordsEnsure compliance with confidentiality requirements and records retention policies throughout all transfer activitiesMaintain detailed logs, reporting documentation, and tracking systems related to matter mobility processesReview transfer requests for completeness, accuracy, and policy compliance prior to executionCoordinate communications across legal teams, practice groups, and external stakeholdersSupport physical records preparation, shipment, and secure disposition processesIdentify opportunities to improve workflows, efficiency, and reporting within matter mobility operationsProvide guidance and training to internal teams on onboarding/offboarding proceduresQualifications:Bachelor’s degree preferred or equivalent combination of education and experience5+ years of experience in information governance, records management, or similar field (legal or medical records preferred)2+ years of direct experience in matter mobility or attorney transition supportStrong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and SmartsheetSolid understanding of data structures, databases, and information tracking systemsStrong written and verbal communication skillsHighly organized with strong attention to detailAbility to manage multiple priorities in a deadline-driven environmentStrong critical thinking and problem-solving skillsAbility to work both independently and collaboratively across teamsHigh level of professionalism and discretion when handling confidential informationCustomer service mindset with strong interpersonal skillsAdditional Details:Schedule: Monday–Friday, 8:00 AM–5:00 PMInterview Process: 1 virtual interview with Talent Acquisition followed by 1 in-person interviewStrong onboarding and training program to ensure early success (approximately 1–2 weeks of structured training)Collaborative environment with cross-team coordination and communicationGrowth-oriented organization with opportunities for internal advancementSupportive staffing structure designed to maintain workload balance across teamsPerks:Structured training and onboarding programStrong internal mobility and promotion opportunitiesCollaborative, team-oriented environmentStable workload expectations with operational support resourcesGrowing office presence with modern facilities and strong leadership supportAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.