Associate Manager, Studio Operations

Location: Burbank, CA / In-Person (Full-Time)Salary: $80,000–$110,000 depending on experience + benefits About the Role1826 Studio is a creative production studio supporting live entertainment, touring, and large-scale creative projects. We provide the operational, financial, and administrative infrastructure that allows creative teams to focus on their work while ensuring projects remain organized, accurately tracked, and successfully executed. The Associate Manager serves as a key operational partner to the Head of Studio, supporting the day-to-day management of projects, client work, and studio operations. This role sits at the intersection of project coordination, financial tracking, deal administration, and operational support, helping ensure information flows efficiently between creative teams, clients, vendors, and internal stakeholders. Success in this role requires someone who is highly organized, detail-oriented, and proactive. The Associate Manager helps maintain accurate project information, schedules, expenses, deliverables, and financial records that directly support quoting, invoicing, commission calculations, project reporting, and final project closeout. This position is ideal for someone who enjoys building structure, solving problems, and keeping multiple moving pieces aligned in a fast-paced, collaborative environment. Key ResponsibilitiesServe as a day-to-day operational point of contact across assigned projects and studio initiativesCoordinate schedules, timelines, deliverables, and communication across internal teams, clients, vendors, and external partnersTrack project activity, scope changes, key milestones, and outstanding action items to support successful project executionMaintain accurate records of project activity, labor, expenses, travel, vendor costs, and deliverablesGather and organize project information required for quoting, invoicing, commission calculations, project reporting, and financial reconciliationSupport the preparation and administration of deal sheets, agreements, project documentation, and related recordsCoordinate invoicing and billing processes in partnership with finance teamsSupport accounts receivable tracking, payment follow-up, and collection efforts as neededTrack commissions, revenue participation, and project-based financial commitmentsAssist with project budget tracking, financial reporting, and project profitability analysisSupport project closeout processes, including final expense reconciliation and P&L reportingMonitor project status and proactively identify issues, bottlenecks, or outstanding needs requiring follow-upMaintain organized project files, databases, financial records, and operational documentationContribute to the ongoing improvement of studio systems, workflows, and operational processesProvide operational and administrative support to the Head of Studio across a variety of studio initiatives What This Person Will BringExceptional organizational skills and attention to detailStrong follow-through and the ability to manage multiple priorities simultaneouslyA proactive, solutions-oriented approach to problem-solvingStrong written and verbal communication skillsProfessionalism, discretion, and sound judgmentAbility to remain calm and adaptable in fast-moving environmentsComfort working independently while collaborating across multiple teamsStrong financial and administrative aptitudeA genuine interest in live entertainment, touring, creative production, and business operations Qualifications3–5+ years of experience in studio operations, talent management, production coordination, creative operations, project administration, business affairs support, or related fieldsExperience within live entertainment, touring, music, production companies, creative agencies, or similar environments preferredStrong understanding of invoicing, budgeting, financial tracking, and project administrationExperience coordinating multiple projects and stakeholders simultaneouslyProficiency in Microsoft Excel, Google Workspace, and project management toolsStrong organizational, analytical, and problem-solving skillsAbility to handle confidential information with discretion and professionalism Why This Role MattersGreat creative work depends on strong operational foundations. This role helps ensure projects remain organized, financially aligned, and properly supported from start to finish. By maintaining accurate information, coordinating communication, and supporting financial processes, the Associate Manager plays an important role in helping the studio deliver successful projects while ensuring the business side of the work remains equally strong.