SECRETARY (OA)

Job TitleOffice ManagerDutiesServes as office manager with complete responsibility for all operations of the Director's Office. This includes staff scheduling to ensure coverage of telephones and support needs of the Director and general efficient operation of the office.Keeps the Director's calendar, setting up, shifting or declining appointments and arranging for representation by a subordinate official where appropriate.Uses judgment in screening callers, determining the nature of the calls and determining which calls must be directed to the Director.Acts as point of liaison between the Director and representatives of private industries, colleges and universities, State Agricultural Experiment Stations, and other Federal and State government officials, Members of Congress and their staff.Directs inquiries to staffs throughout the Agency and to other REE agencies and staffs with notations as to who is to prepare response, how reply is to be addressed, for whose signatures.Provides advice and instruction to NIFA secretaries concerning matters as directives, reports, correspondence, and telephone procedures. Ensures all secretaries in NIFA are trained in all phases of secretarial work.Completes all travel arrangements for Director and furnishes itineraries to officials and staff members.