Administrative Professional Jobs

Senior Administrative Professional Odyssey has an exciting opportunity for an experienced Senior Administrative Professional supporting an Air Force acquisition mission on the EB contract at Eglin AFB, FL, providing support to EBI. The candidate will prepare reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies/templates, and prepare correspondence IAW AFMAN 33-326, while providing administrative and office management support to leadership.Responsibilities Duties include, but are not limited to:Prepare reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies/templatesPrepare correspondence IAW AFMAN 33-326Provide administrative assistance such as writing/editing emails, drafting memos, and preparing communications on leadership's behalfMaintain appointment calendars and conference room schedules; assist leadership with scheduling and calendar updates/changesOrganize and coordinate meetings and conferences, including those involving staff from outside organizationsCollaborate with other organizations within leadership's span of responsibility to proactively plan future engagements; make inquiries and follow-up when in-depth information is neededAnswer telephones, forward messages, respond to routine queries, and screen/direct incoming calls or visitorsServe as the organization's travel clerk using Defense Travel System (DTS) functions IAW the Defense Travel Administrator's ManualAssist with coordination, consolidation, analyses, distribution, and monitoring of action items, suspenses, and responses for assigned organization levelProvide inputs and recommendations regarding administrative and office management processes and proceduresAssist with preparation and updates to program office file management documents; maintain comprehensive and accurate recordsPrepare agendas, reports, and briefings for staff meetingsAssist with organizational workflowsPerform timekeeper duties (e.g., ATAAPS)Qualifications Citizenship: Must be a US citizenMinimum Required QualificationsClearance: Must have and be able to maintain an Active Secret clearanceEducation: Bachelor's + 10 years Relevant Experience; OR Associate's + 15 years Relevant ExperiencePreferred QualificationsEducation: Master's + 7 years Relevant ExperienceTechnical Skills Reports, papers, and briefings preparation (DAFH 33-337 / AFMC templates)Correspondence preparation (AFMAN 33-326)Writing/editing emails, drafting memos, and leadership communications supportCalendar and conference room schedulingMeeting and conference coordination (including external organizations)Telephone coverage, routing, and routine query responseDTS travel clerk supportAction item / suspense tracking and monitoringFile management document updates and records maintenanceStaff meeting agendas, reports, and briefingsWorkflow supportTimekeeping (ATAAPS)Interpersonal Skills Strong written communication and editing skillsStrong organizational skills supporting multiple prioritiesAbility to collaborate across organizations to support leadership requirementsLocation: Eglin AFB, FLTravel: Travel may be required per the customer's discretionCompany OverviewOdyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care. Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.