Facilities Coordinator

JOB SUMMARY : This Facilities Support Specialist role supports the Facilities department by managing data, reporting, administrative coordination, and operational support activities. The position involves analyzing and maintaining facility-related data, assisting with compliance and audits, supporting budgeting and forecasting, and serving as a point of contact for facility services and coordination. KEY RESPONSIBILITIES: • Gather, collect, track, verify, and analyze data from multiple sources • Compile reports, statistics, timelines, presentations, and correspondence using relevant software tools • Maintain and reconcile data in facilities tracking systems (tasks, inventory, equipment) • Support annual Business Continuity Plan updates and documentation • Assist with budgeting, cost analysis, manpower forecasting, and maintenance planning • Coordinate with internal teams and external vendors to collect data and prepare reports • Assist in troubleshooting facility-related issues • Act as point of contact for fleet vehicle reservations and key control • Serve as point of contact for facility HelpDesk concerns • Support compliance initiatives and audit activities • Perform complex administrative tasks such as travel coordination, expense reporting, petty cash handling, and purchasing support • Manage conference room scheduling and asset tracking • Design and improve workflows where required REQUIRED QUALIFICATIONS: • High school diploma or equivalent with 6+ years of relevant experience OR Associate degree with 2+ years of relevant experience. • Previous experience in generating Work Orders and Purchaser Orders to maintain all PM Services on Schedule • Ability to manage multiple tasks and meet deadlines • Proficiency in Microsoft Excel and data tracking tools • Strong communication and collaboration skills • Ability to obtain a security clearance from DOD. PREFERRED QUALIFICATIONS: • Basic knowledge of HR compliance and employee record handling CERTIFICATIONS: • OSHA 30 (or higher) • Arc Flash Certification (NFPA 70E) ADDITIONAL TECHNICAL SKILLS (REQUIRED/DESIRED): • Advanced electrical systems design and troubleshooting • Knowledge of industrial low-/medium-voltage systems (switchgear, transformers, motor control centers) • Familiarity with control systems and automation (PLCs, SCADA) • Ability to read and interpret blueprints and schematics • Experience with AutoCAD (preferred) • Experience with government contracts, military bases, or critical infrastructure environments Education: High School