Assistant Project Manager

Want to be part of one of the country’s fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!The Assistant Project Manager plays a key role in supporting front-end project execution and ongoing coordination across multiple active projects. This position is responsible for assisting with pre-bid efforts, estimating support, bid submissions, contract administration, and day-to-day project tracking.This role works across both the office and field, helping ensure communication flows effectively between teams, documentation is accurate, and projects stay on schedule and within budget. The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, field-driven environment with multiple priorities.Key ResponsibilitiesPre-Construction & Bid SupportAssist with pre-bid activities, including document review, scope coordination, and bid preparationOrder and manage plans, specifications, and bid documentsSupport estimating efforts by gathering quantities, vendor quotes, and subcontractor informationAssist with bid submissions and ensure all required documentation is complete and accurateProject Setup & DocumentationSet up and maintain project files, ensuring all documentation is organized, current, and accessibleAssist with contract review and administration, including tracking key terms, deliverables, and timelinesSupport onboarding of projects into internal systems and ensure proper job setupProject Coordination & ExecutionWork closely with Project Managers and Operations to support project planning and executionAssist in developing and maintaining project schedules, tracking milestones, and identifying risksMonitor project budgets and support cost tracking, flagging variances as they ariseReview invoices, change orders, and cost estimates for accuracy and alignment with project scopeTrack submittals, RFIs, permits, and other project documentationField & Client SupportAct as a liaison between field crews, customers, subcontractors, and internal teamsCommunicate project updates, issues, and progress to Project Managers on a consistent basisSupport field teams by helping coordinate materials, equipment, and logisticsAssist in resolving field-related issues and addressing customer concerns in a timely mannerParticipate in job walks, project meetings, and coordination calls as neededReporting & Operations SupportAssist with project reporting, including status updates, cost tracking, and performance metricsSupport general office operations and administrative functions tied to project executionEnsure accuracy of daily reports, time tracking, and project documentationIdentify opportunities to improve processes, organization, and project efficiencyGeneral ResponsibilitiesInteract regularly with field crews to support execution and maintain alignmentManage multiple projects and priorities in a fast-paced environmentPerform other duties as assignedQualificationsEducation & ExperienceBachelor’s degree in Construction Management, Engineering, or related field preferred1–3 years of experience in construction, utilities, or infrastructure projects preferredExposure to underground utilities, pipeline, or industrial projects is a plusSkills & CompetenciesStrong communication skills with the ability to work effectively across field and office teamsHighly organized with strong attention to detail and follow-throughAbility to manage multiple projects and shifting prioritiesProficiency in Microsoft Office (Excel, Word, PowerPoint); experience with project management or ERP systems is a plusBasic understanding of project scheduling, cost tracking, and construction workflowsProblem-solving mindset with the ability to anticipate needs and take initiativeSafety-focused with an understanding of field operations and job site environmentsVortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.We are a fair chance employer.