Associate Project Manager (Production)

Associate Project Manager (Production)COMPANY DESCRIPTIONVan Wyck & Van Wyck and Workshop are sister event companies distinguished by innovative design and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with incredibly high production values.Van Wyck & Van Wyck is a highly regarded environmental design and event production firm with headquarters in New York City. We produce private celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences and not-for-profit events.www.vanwyck.netWorkshop designs and produces engaging events that communicate a brand's message. We build experiences that create compelling content, heighten brand loyalty and influence purchase behavior.www.workshopworldwide.comPOSITION OVERVIEW:Van Wyck & Van Wyck is seeking an Associate Project Manager (Production) to support the Director of Private Clients across all points of production. This role is well suited for a producer who is ready to take on meaningful ownership of event logistics and is looking to eventually step into a more client-facing role with expanded scope. You will support the planning, coordination, and execution of private events, working closely with senior producers, internal teams, and vendors to ensure every detail is meticulously tracked, documented, and flawlessly executed.This is a production-forward, execution-oriented role for someone who is precise, detail-oriented, composed under pressure, and deeply reliable. The ability to manage multiple active projects simultaneously while maintaining exceptional standards across logistics and client communications is essential. RESPONSIBILITIESDay-to-day responsibilities include, but are not limited to:Production & LogisticsSupport end-to-end event planning and execution from preproduction through load-out and reconciliationCreate and manage production timelines, run-of-show documents, and production ordersResearch, secure, and manage vendors including venues, rental companies, fabricators, and subcontractorsBuild staffing plans and handle crew scheduling, travel arrangements, and accommodations as neededProactively troubleshoot production challenges and escalate appropriatelyOrder event supplies and coordinate site delivery and return with comprehensive logistical guidesCommunicate clearly and consistently on logistics, deliverables, and production timing across internal teams and vendorsEnsure scope and budget remain aligned with production realities throughout the planning processCollaborate with production colleagues and vendors to problem-solve and develop solutions in real timeSupport on-site execution; assist in managing crews, vendors, and timelines with precisionDocumentation & Administrative Production SupportPrepare and maintain concept memos, event estimates, production orders, run-of-show documents, and expense reportsUpdate and manage production schedules and internal tracking documents across multiple simultaneous projectsAssist with budget tracking and expense reconciliation under the guidance of the Director and senior producersSupport vendor outreach, follow-up, and contract coordinationOn-Site Event SupportLead assigned areas of on-site execution with meticulous attention to detailAssist in managing load-in, setup, event operation, and breakdownServe as a calm, focused point of contact for crew and vendors during live eventsPAY & BENEFITS AT VAN WYCK & VAN WYCKThis position has an annual base salary range of $85,000 to $110,000. Actual compensation within this range will be determined based on the candidate's skills, experience, education, and other job-related factors permitted by law. In addition to base salary, employees may be eligible for other benefits that impact overall compensation or total rewards. Other benefits include:Paid Time Off (PTO): Enjoy flexible, discretionary PTO to balance your work and personal life, with manager approval and proper coverageHealth Insurance: Comprehensive health benefits include medical, dental, and vision plans, with significant company contributions to premiums and options for FSA or HSAOne Medical and Talkspace Memberships: Complimentary memberships providing primary care and mental health support401(k) Retirement Plan: Participate in a retirement savings plan with pre-tax and Roth options after six months of employment with a discretionary company matchCell Phone Stipend: Receive a $100 monthly phone reimbursement after three months of employmentCommuter Benefits: Take advantage of our pre-tax commuter benefits program to save on transit and parking expensesGym Reimbursement: Stay fit with a $400 annual gym reimbursement, available to those enrolled in our health insurance planREQUIRED QUALIFICATIONS/SKILLS:A minimum of 3–5 years of experience in corporate or luxury event productionProficiency in Microsoft Office, including Excel, Word, and OutlookExcellent written and verbal communication skills; confident in managing vendor outreach and follow-upProven ability to manage multiple projects and tasks simultaneously with precisionStrong organizational skills and exceptional attention to detailCollaborative working style with the ability to work across departments and personalitiesComfort working under tight timelines and in high-pressure live event environmentsWillingness to work evenings, weekends, and holidays as event schedules requireAbility to travel domestically and internationally as neededThe ideal candidate has the following qualifications:Experience in luxury private event productionFamiliarity with AutoCAD or other floor plan and site plan toolsBudget management and CRM experienceMAC and PC proficiencyExperience coordinating fabrication, rentals, and specialty vendors in a production contextOpen to working holidays, weekends, and after hoursVan Wyck & Van Wyck and Workshop are proud to be Equal Opportunity Employers. We do not discriminate on the basis of race, color, ethnicity, creed, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, childbirth, breastfeeding or related medical conditions, reproductive health decision-making, marital status, partnership status, familial status, caregiver status, domestic violence, sexual violence or stalking victim status, national origin, ancestry, citizenship or immigration status, age, disability, arrest or conviction record, genetic information or predisposition, military or veteran status, lawful source of income, unemployment status, height or weight, hair texture or protective hairstyles, credit history, or any other status protected under applicable federal, state, or local law.