Front Office Coordinator

Job Description Salary:Job Summary Front Office CoordinatorWe are looking for a friendly, ambitious, and welcoming person to join our growing firm and grow along with it. You will greet clients, visitors, and team members when they arrive at the Dalton office ensuring smooth day to day operations. Job duties include answering phones and emails, entering information into our database, organizing files, and making copies. This role requires exceptional organizational and communications skills, as well as the ability to manage multiple tasks.Duties and ResponsibilitiesGreet and welcome guests with professionalism and a friendly demeanorDirect visitors to the appropriate office or conference roomSet up, break down, organize, and maintain the conference roomAnswer, screen, and direct phone calls, emails and other inquiries to the appropriate personOversee mail deliveries, packages, and couriersProvide basic and accurate company information in-person and via phone/emailUpdate calendars and schedule meetingsPerform clerical duties, maintain files, and organize documentsMonitor front desk and comply with all security procedures for visitorsMaintain office supplies inventory, ensuring the office is well-stocked and organizedEnsure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)Respond to sponsorship requests, ensuring proper communication and approval processes are followedWork with the Marketing and Communication Manager to support the coordination of events, and sponsorshipsKeep BMMs social media profiles active and engaging by posting up to date informationProfessional GrowthAs important a role as this is, it has historically been a path for new teammates to learn the industry and determine where in the company theyd like to share their value. While thats not necessary, its an opportunity for both of us.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must also be able to occasionally drive or walk to events and appointments.Skills and QualificationsProven work experience as a Receptionist, Front Office Representative, or similar roleHands-on experience with office equipment (e.g. fax machines and printers)Professional attitude and appearanceAbility to be resourceful and proactive when issues ariseMultitasking and time-management skills, with the ability to prioritize tasksProficient with Microsoft Office Suite (Word, PowerPoint, and Excel)Excellent time management and communication skillsAbility to work independently and collaboratively in a team environmentWillingness to learn and to grow with the company