Assistant Property Manager - Long Island (Lake Success)

About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients.What we offer: AKAM is proud to be Great Place to Work-CertifiedTM. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 12 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards - in addition various social and recreational activities.Position SummaryThe Assistant Management Executive provides direct support to senior management executives overseeing a portfolio of residential properties, primarily cooperatives and condominiums, throughout Westchester County. This role is ideal for a highly organized, proactive professional who can manage multiple priorities, support portfolio operations, and ensure high levels of service to boards and residents.Key ResponsibilitiesPortfolio SupportAssist Management Executives in overseeing a portfolio of co-op and condominium propertiesCoordinate day-to-day operational needs across multiple buildingsTrack ongoing projects, inspections, and building initiativesBoard & Resident CoordinationSupport communication with co-op and condo boardsPrepare board packages, meeting agendas, and supporting documentsRespond to resident inquiries and escalate issues as neededFollow up on board decisions and action itemsFinancial & Administrative SupportAssist with budget preparation and financial trackingReview invoices, code expenses, and coordinate approvalsHelp monitor operating expenses and flag variancesMaintain financial and administrative records for each propertyOperations & Vendor CoordinationCoordinate service requests, maintenance schedules, and vendor accessAssist with vendor management, including tracking contracts and insuranceFollow up on work orders and ensure timely completionCompliance & DocumentationMaintain organized records for each property (leases, bylaws, reports, compliance filings)Assist with regulatory compliance and required inspectionsEnsure documentation is up to date and accessibleTeam & Executive SupportProvide administrative and operational support to multiple Management ExecutivesManage calendars, schedule meetings, and coordinate site visitsPrepare reports, correspondence, and internal documentationQualifications2-5+ years of administrative or property management experienceExperience with co-ops and condominiums preferredStrong organizational and multitasking skillsBasic financial knowledge (budgeting, invoices, expense tracking)Excellent written and verbal communication skillsProficiency in Microsoft Office and property management systemsKey TraitsDetail-oriented and highly organizedProactive and able to anticipate needsStrong follow-through and accountabilityComfortable working in a fast-paced, multi-property environmentTeam player with a professional demeanor