Associate, Meetings & Conferences

As the leading global type 1 diabetes (T1D) research and advocacy organization, Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government, regulatory officials, and insurance companies to address issues that impact the T1D community -- breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment -- we're empowering a movement for the T1D community. Share your support and help educate and empower individuals facing type 1 diabetes.Our mission is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat, prevent and ultimately, cure T1D and its complications. Always, we are guided by a single purpose: As we drive towards curing type 1 diabetes, we help make everyday life better for the people who face it.Broad Function And Scope Of The PositionAre you a passionate, highly organized event and meetings associate looking for a role where you can have an impact? Are you excited to use cutting edge technology to bring an event experience to life? Breakthrough T1D is looking for an Associate to join our Events, Conferences and Travel team.Breakthrough T1D’s Meetings and Conferences Department is responsible for planning and executing large and small-scale virtual and in-person meetings, supporting the organization’s travel needs, and overseeing the organization’s event registration and technology platforms. The Associate, Meetings and Conferences will report to the AVP, Meetings and Conferences and partner with the full events team, to create event experiences that inspire and move our mission forward.This position works very closely with National Departments (Research, HR, Development/Fundraising, etc.) as well as with Breakthrough T1D’s Chapters throughout the United States. The position requires strong attention to detail, flexibility to “wear multiple hats,” and a desire to learn and grow professionally.Specific ResponsibilitiesEvent Registration & Experience – own end-to-end Cvent registration website builds, work directly with marketing team to request images and graphics for Cvent sites, manage attendee inquires, travel requests, and changes in travel plans. Build out Registration Websites from start to finish, ensuring that all program needs are reflected and the registration process is user-friendly and efficient.Meeting & Event Planning Support - Provide support to AVP, Events & Conferences and other internal stakeholders for Breakthrough T1D’s large meetings. This includes creation of registration sites and name badges, coordination of rooming lists, food and beverage oversight, and on-site event execution, as needed.Mobile Application Support – Utilize Cvent Attendee Hub to create mobile apps for events, ensuring compliance with brand standards while understanding and carrying out the needs of the event stakeholder.Travel Agency Liaison – Partner with Travel agency for internal inquiries/travel needs and management of cancelled airline tickets; manage travel profiles in online booking tool; review weekly correction and billing reports.Event Finances – Assists AVP, Events & Conferences in the management of all incoming invoices for events. Submits invoices to Breakthrough T1D’s finance team to ensure timely payment of all vendor bills.Desired QualitiesHighly organizedStrong communicatorTech-savvyProactive problem-solverCreative and an “outside of the box” thinkerPeople & collaboration-loverCustomer service-orientedAbility to work independently and as part of a teamDesire to learn about meetings, conferences, and travel and grow in this roleExperience & RequirementsCollege Degree or equivalent experience2-3 years of event planning, event tech, or travel industry experienceProficiency or Certification in CventExemplary Communication skills both verbal and writtenOutstanding time & task management skillsStrong desire to learn and utilize technologySelf-Motivated and able to work independently on projectsAbility to multi-task and adapt to changing industry and stakeholder needsProficiency with Microsoft Office Suite Ability to travel 3-4 times a year (2-4 days each time)Target Salary - $55k - $70kEssential FunctionsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools or controls. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.The employee must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.The noise level in the work environment is usually moderate.BenefitsBreakthrough T1D offers competitive benefits, including medical, dental, and vision coverage, a 403(b) retirement plan, voluntary benefits, flexible spending and commuter benefit accounts, an employee assistance program (EAP), life and disability insurance, performance-based bonuses, and generous paid time off. Benefits may vary by job level and full time or part time status.Additional InformationRequests for medical, religious, and other exemptions will be considered on an individual basis. Breakthrough T1D will comply with all federal, state, and local laws.Breakthrough T1D supports a diverse and inclusive workforce.Breakthrough T1D is an Equal Opportunity Employer.All your information will be kept confidential according to EEO guidelines.