ESP Academic Advising Assistant (BLANK AST 3)

Apply for JobJob ID85154LocationDavisFull/Part TimeFull TimeAdd to Favorite JobsEmail this JobJob SummaryUnder supervision provide administrative support to undergraduate program and graduate group advisors in the Department of Environmental Science and Policy. Primarily responsible for course scheduling, monitoring course enrollments, managing grade submission, managing course evaluations, maintaining advising appointment calendars in OASIS, and coordinating DESII instructional reporting. Also serves as initial contact for academic information, reviewing and preparing applications for review, providing PTA and CRNs, maintaining class wait lists, managing add/drop procedures and class grade sheets. This position assists with peer advisor selection and training and maintaining student records. This position also engages in some general department administrative support functions such as textbook order, coordinating regalia, room scheduling, travel scheduling, event planning and coordination, preparing and assisting with purchasing goods and services and assisting with and reconciling travel and entertainment reports.Apply By Date: April 6, 2026QualificationsMinimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the positionMinimum Education Bachelor's degree or an equivalent combination of education and experience.Experience planning events of various levels of complexity and managing calendars and schedulingExperience composing and editing documents and correspondence for accuracy, consistency of format and grammar and professional appearance and style while using standard business software applicationsDemonstrated ability to manage and prioritize multiple assignments simultaneously while meeting deadlines with a high level of accuracy and attention to detail; strong interpersonal, communication, and customer service skills to effectively engage with diverse stakeholders; and solid analytical and mathematical skills to research, reconcile, and resolve basic accounting issues, as well as analyze data and prepare reports.Experience handling student and confidential records with a strong understanding of data privacy and accuracyPreferred QualificationsMaster's degree or equivalent combination of education and experience. Proficiency with relevant systems and tools, including Aggie Expense, Aggie Travel, Banner, ACE Course Evaluation System, UC Davis Student Information Systems, and DESIIExperience working in an academic environment with knowledge of UC policies and procedures related to business operationsKey Responsibilities35% - Graduate Group Administrative Support50% - Undergraduate Advising Administrative Support15% - Executive Assistant to Department ChairDepartment OverviewThe Department of Environmental Science and Policy (DESP) consists of 24 faculty members, 13 professors emeriti, and over 100 academic staff, postdoctoral, graduate or undergraduate student researchers. Departmental researchers are helping to improve environmental policies, protect biodiversity, understand ecological processes, and foster an interdisciplinary perspective on environmental and natural resource issues. DESP has two undergraduate majors, Environmental Policy Analysis and Planning (EPAP), and Environmental Science and Management (ESM). EPAP majors emphasize the social and political aspects of environmental issues, while ESM majors emphasize the ecological aspects of environmental issues. However, both majors take classes in both natural and social sciences, and thus are educated in subjects at the intersection between society and the environment.This is a critical position in the delivery of administrative support for undergraduate programs in the Department of Environmental Science (DESP).On average, this position serves approximately 600 undergraduate majors in ESP.POSITION INFORMATIONSalary or Pay Range: $29.40 - $42.14/hourSalary Frequency: HourlySalary Grade: 108UC Job Title: BLANK AST 3UC Job Code: 004722Number of Positions: 1Appointment Type: CareerPercentage of Time: 100%Shift (Work Schedule): Monday - Friday; 8am - 5pmLocation: Davis, CAUnion Representation: Yes - CX-Clerical/AdminBenefits Eligible: Yes This position is hybrid (mix of on-site and remote work)BenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: High quality and low-cost medical plans to choose from to fit your family's needsUC pays for Dental and Vision insurance premiums for you and your familyExtensive leave benefits including Pregnancy and Parental Leave, Family & Medical LeavePaid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementPaid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementContinuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementAccess to free professional development courses and learning opportunities for personal and professional growthWorkLife and Wellness programs and resourcesOn-site Employee Assistance Program including access to free mental health servicesSupplemental insurance offered including additional life, short/long term disability, pet insurance and legal coveragePublic Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified rolesRetirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found herePhysical DemandsStanding - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Lifting/Carrying 26-50 lbs - Never 0 Hours Lifting/Carrying over 50 lbs - Never 0 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 26-50 lbs - Never 0 Hours Pushing/Pulling over 50 lbs - Never 0 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Climbing (e.g., stairs or ladders) - Never 0 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Environmental DemandsChemicals, dust, gases, or fumes - Never 0 Hours Loud noise levels - Never 0 Hours Marked changes in humidity or temperature - Never 0 Hours Microwave/Radiation - Never 0 Hours Operating motor vehicles and/or equipment - Never 0 Hours Extreme Temperatures - Never 0 Hours Uneven Surfaces or Elevations - Never 0 Hours Mental DemandsSustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work EnvironmentUC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Restricted vacation during peak periods. Work occasional overtime, weekends and holidays.Special Requirements - Please contact your recruiter with questions regarding which activities apply by positionThis is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessmentMisconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.A Culture of Opportunity and BelongingAt UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California's Anti-Discrimination Policy, please visit: doc/1001004/Anti-Discrimination Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere To learn more about our background check program, please visit: departments/recruitment/ucd/selection/background-checks