Procurement Coordinator

At GrayMatter, we transform operations and empower people. Our technology and consulting services help manufacturers, water utilities and energy companies digitize operations, eliminate cybersecurity threats and harness analytics to accelerate production.And that’s where you come in.GrayMatter is dedicated to creating a team of unmatched talent in industrial technology. Our organizational culture encourages opportunities to learn and collaborate. Five core values woven into our DNA make Team GrayMatter stand above the rest: Accountability, Integrity, Respect, Innovation and Teamwork.We are seeking a reliable and detail-oriented Procurement Coordinator to support our Services Delivery team. This is a vital, process-driven role focused on the tactical execution of GrayMatter’s purchasing activities. The successful candidate will manage high volumes of data entry, ensuring that every purchase order (PO) is accurate, every record is updated, and every vendor communication is handled promptly. This position is ideal for an individual who enjoys organizational tasks and is looking for a stable, long-term opportunity to provide foundational support to a growing team.ResponsibilitiesTransactional Execution: Accurately enter and process a high volume of purchase requisitions and convert them into official purchase orders.Database Maintenance: Perform consistent data entry to keep vendor files, pricing sheets, and procurement logs up to date.Order Tracking: Follow up on open orders to confirm delivery dates and update the Services Delivery team on shipment status.Document Compliance: Administer and file procurement documents (receipts and SOPs) to ensure audit readiness; processing receipt of parts into the system for payment.Communication Support: Act as a reliable point of contact for vendors and internal departments regarding order status and basic pricing inquiries.Process Consistency: Follow established GrayMatter procurement SOPs with high attention to detail to minimize invoice discrepancies.Requirements2+ years of experience in a high-volume data entry, inside sales, or purchasing role (no degree required); OR a bachelor’s degree in supply chain, Business, or a related field looking to gain foundational experience;Proficiency in Microsoft Excel (data entry, basic formulas) and the ability to work comfortably within ERP/Procurement software.A "workhorse" mentality—comfortable with repetitive tasks and committed to 100% accuracy.Strong organizational skills and the ability to work independently in a steady-state environment.Featured Benefits:Medical, dental, and vision insurance beginning day one of employmentEmployer-paid short-term disability and life insurance401(k) with up to 4% company matchPaid holidays, paid time off, and paid parental leaveAdditional benefits including long-term disability, accident, critical illness, hospital indemnity, EAP, telemedicine, HSA, and FSA