Bilingual Administrative Specialist

Job Title: Administrative SpecialistLocation: Pasadena, TX (Onsite) 77503Schedule: Monday-Friday | 8:00 AM - 5:00 PMEmployment Type: Temp-to-PermStart Date: ASAPPosition OverviewWe are seeking a detail-oriented and proactive Administrative Assistant to support the daily operations of a dynamic office environment. This role is essential in ensuring smooth communication, efficient administrative workflows, and a high level of service for both internal teams and external stakeholders.The ideal candidate thrives in a fast-paced setting, demonstrates strong organizational skills, and brings a collaborative mindset aligned with operational excellence.Key ResponsibilitiesServe as the first point of contact by welcoming visitors and managing incoming calls with professionalismCoordinate communication between internal teams and external stakeholdersManage calendars, schedule meetings, and support travel arrangementsPrepare and process correspondence, reports, and documentationMaintain accurate records and ensure proper document handling and distributionSupport order entry and data management within internal systemsAssist with purchase order processing and inventory-related documentationHelp coordinate meetings, training sessions, and local eventsProvide administrative support across departments including HR, operations, and safetyMaintain office supplies inventory and place orders as neededHandle incoming and outgoing mail and deliveriesPerform general clerical duties such as filing, copying, and data entryEnsure adherence to safety protocols, including visitor logs and PPE requirementsSupport onboarding activities for new team membersPerform additional administrative tasks as assignedQualificationsAssociate's degree or equivalent work experienceBilingual (English/Spanish)2-5 years of administrative or office support experience preferredStrong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Experience handling multi-line phone systems and professional communicationExcellent written and verbal communication skillsStrong attention to detail and organizational abilitiesAbility to handle confidential information with discretionCore CompetenciesCustomer Focus: Delivers high-quality service to internal and external stakeholdersCollaboration: Works effectively within a team environmentAccountability: Takes ownership of responsibilities and follows through on commitmentsQuality Orientation: Ensures accuracy and consistency in all deliverablesSafety Awareness: Promotes and maintains a safe working environmentAdaptability: Handles multiple priorities with flexibility and efficiencyWhat Success Looks LikeEfficient coordination of administrative processesStrong communication flow across teamsHigh level of organization and accuracy in daily tasksPositive and professional interactions with visitors and stakeholder