Project Accountant

Position SummaryThe Project Accountant is responsible for the financial tracking, reporting, and analysis of construction projects, focusing on ensuring accurate job costing, revenue recognition, and financial controls. This role supports project managers and senior leadership by delivering timely financial insights that enhance project profitability and operational decision-making.Key Responsibilities Project Financial ManagementPrepare, maintain, and review job cost reports for projects, ensuring accuracy and completenessTrack labor, materials, equipment, subcontractor costs, and overhead allocation to specific projects (if required)Monitor project budgets vs. actuals; identify variances and escalate issues to management:Confirm all milestones are fully completed with Project managersPrepare and Submit Owner draw PackageEnsure owner disbursements align with completed milestones by reviewing all draw requests and disbursement activity for accuracy and complianceVerify compliance with financial and contractual regulationsAssist in developing and maintaining cost-to-complete estimates throughout project lifecycleEnsure proper classification and coding of all project transactions Billing & Revenue RecognitionPrepare project billings in accordance with contract terms (progress billing, milestone billing, retainage)Review and reconcile contracts, change orders, and approved extras prior to billingCoordinate with project managers and estimators to confirm milestone completion and billing accuracyRecognize revenue based on percentage of completion or other acceptable methods following accounting standards Accounts Receivable & CollectionsMonitor accounts receivable related to project invoices; follow up on past-due balances:Track and collect receivables to ensure timely cash inflow and accurately post and verify all customer paymentsWork with project managers and clients to resolve billing disputes:Reconcile the AR ledger, resolve discrepanciesReview aging to identify overdue accounts, drive collection efforts, and coordinate with accounting manager on receivable status and collection strategiesProcess all AR transactions and approve necessary adjustments or write‑offs Ensure timely submission of lien waivers and conditional releases as required Accounts Payable & Cash DisbursementsReview project vendor and subcontractor invoices for accuracy, completeness, and proper codingAssist with approval workflow and ensure timely payment while managing project cash flowPrepare and process subcontractor lien waivers and compliance documentationReconcile subcontractor and supplier balances as neededReconcile AP balances to vendor statements after month‑end Reporting & AnalysisProduce timely and accurate project financial reports (weekly and monthly) for internal stakeholdersProvide forecasts of project costs and profit margins, flagging risks or opportunitiesAssist in preparation of monthly financial packages including variance analysis for managementSupport executive team with ad-hoc financial analysis and scenario modelingRequirements5+ years of accounting experience within the construction industryThorough knowledge of QuickBooks OnlineAIA Billing Expertise: Proficiency in preparing and managing AIA G702 and G703 progress billings, including schedule of values maintenanceLien Waiver Management: Experience managing conditional and unconditional lien waivers for subcontractors and vendorsJob Costing: Ability to allocate and track direct labor, materials, and equipment costs against specific project codesWIP Reporting: Experience generating and interpreting Work-In-Progress (WIP) reports to assess project over/under billings#ZRWe may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.