Facility Services Coordinator

General Summary Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community's quality of life. Our Operations team is growing, and this is an excellent opportunity to be a part of taking this team to the next level. We offer acompetitive Total Rewards packagethat increases your base salary by approximately40%, including: Excellent medical, dental, and vision insurance Generous vacation and sick leavestarting on day one 11 paid holidaysannually Participation in one of the nation's best state retirement systems, with 11.96%employer contribution 457(b) deferred compensation plan with up to 3% county match, plus a 401(k) Paid parental leave, lifeinsurance, and robust wellness programs Ongoing trainingopportunities and career pathing Ada County Operations on a daily basis ensures that county-owned buildings and facilities are properly built, consistently maintained, and operating at peak performance. How we systematically approach our mission provides great value and insights to the citizens of Ada County. Explore the many initiatives we implement to ensure cost-effective management of all resources. Learn more about Ada County Operations by visiting our website.Ada County Operations POSITION GENERAL SUMMARY Provides accurate technical data entry and development of procedures for the facilities maintenance program used by the Operations department. PLEASE NOTE: An updated cover letter and resume are required and must be submitted with your application. Essential Functions Maintains database for the Operations Department facility maintenance program; Enters facilities maintenance requests, repairs, and replacements into the facility maintenance program; Enters expenses into the Operations Department facility maintenance program; Enters and/or updates building equipment database in the Operations Department facility maintenance program; Maintain the Department Vehicle Maintenance Master List; Set up and monitor capital projects in the Operations Department facility maintenance program; Assists management when needed in following up with maintenance requests to verify requests are completed in a timely manner; Sets up preventive maintenance parameters for HVAC, electrical, and other mechanical systems; Initiates and communicates service requests needs for multiple facilities and the entire Operations department; Works with trade journeymen and maintenance mechanics to develop effective processes and procedures; Assists with the development of maintenance procedures for various equipment; Conducts user training for all individuals who will be using the Operations Department facility maintenance program; Conducts work order audits for accuracy and appropriate classifications; Assists with the physical inventory of Operations department equipment; Maintains Department Computer inventory; Generates complex reports and proofreads documents. ADDITIONAL FUNCTIONS Develops and maintains department files; Assists with special projects; Performs related functions as required. Job Requirements High school diploma or equivalent; Associate degree from an accredited university preferred; Three years of administrative experience preferred; Previous experience working in facilities preferred; Knowledge of office terminology, practices, procedures, and equipment; Knowledge of English grammar, spelling, punctuation, and arithmetic; Knowledge of personal computers and word processing, spreadsheet, and graphics applications; Knowledge of Microsoft Office software; Knowledge of facility maintenance or similar data programs preferred; Ability to use of a personal computer with Microsoft Office software at a proficient level; Ability to establish and maintain records systems; Ability to review documents for accuracy, completeness, and compliance; Ability to perform and navigate in Microsoft Excel at a proficient level; Ability to compile data and information for reports and compose letters and memoranda; Ability to communicate effectively verbally and in writing; Ability to maintain effective working relationships with other employees, elected officials, department directors, and the general public; Ability to maintain confidentiality; Ability to work independently and as part of a team to accomplish goals; Ability to work under own initiative; Ability to perform data entry and type documents and correspondence with a high degree of accuracy. OTHER REQUIREMENTS Incumbent must possess and maintain a valid driver's license; This position has been designated safety sensitive and therefore the incumbent is subject to random drug testing; The incumbent is subject to criminal records check and fingerprinting. Work Environment & Physical Demands Work is performed primarily in an office environment, however, this position may be required to assist with the collection of data from equipment in mechanical rooms and roof top equipment; The incumbent must have the ability to climb stairs and ladders; The incumbent is required to stand, stoop, bend, kneel, climb, and work in tiring and uncomfortable positions; Work is performed inside and outside, and is sometimes dirty, dusty, and greasy. DISCLAIMER To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.