Office Administrator

Position: Office AdminPay Rate: $32.00 – $37.00 /hourlyLocation: Hayward, CASchedule: Monday - Friday | 8:00am - 5:00pmJob DescriptionWe are seeking an experienced and highly organized Office Admin to oversee daily office and accounting operations. This role serves as the operational backbone of the office, ensuring workflows are accurate, efficient, and consistently executed to a high standard.The ideal candidate is a hands-on leader who takes ownership, maintains strong attention to detail, and thrives in a fast-paced environment focused on accountability and operational excellence.Duties and ResponsibilitiesReview and approve AP transactions, vendor payments, and billing entries prior to processingOversee daily revenue reconciliation, AR tracking, and collections follow-upPerform bank and account reconciliations and resolve discrepanciesSupport payroll processing and ensure compliance with deadlines and documentation requirementsMaintain office SOPs and ensure team adherence to documented proceduresServe as the primary contact for vendor communications, office supply management, and administrative operationsMonitor and manage shared email and communication workflowsSupervise Office & Accounting Assistants, providing workflow oversight and quality reviewConduct employee check-ins, performance feedback, and support onboarding/trainingPrepare reports related to AR aging, expenses, and reconciliation statusCoordinate with field operations regarding billing accuracy and work order documentationIdentify operational issues and proactively recommend solutions to leadershipQualifications3–5 years of accounting or office operations experienceMinimum 1 year in a lead, senior, or supervisory roleStrong AP/AR knowledge and reconciliation experienceProficiency in QuickBooks or similar accounting softwareStrong leadership and accountability skillsExcellent written and verbal communication abilitiesHighly organized with strong multitasking and workflow management skillsAbility to work independently and take initiative in a fast-paced environment