Professional Assistant

Professional AssistantThe Professional Assistant provides high-level, confidential administrative and clerical support to the Adult Services division, including Residential (IRA) and Day Habilitation programs. This role is central to ensuring smooth day-to-day operations by managing records, coordinating communication, supporting compliance documentation, and serving as a key liaison across internal teams and community partners. The position requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.Why Join UsAt Anderson Center for Autism, you are part of a mission-driven organization dedicated to enhancing the quality of life (QofL) for individuals across the lifespan. In this role, you will directly support programs that empower adults with autism to live meaningful, connected lives in their communities. You'll collaborate with compassionate professionals, contribute to impactful services, and play a key role in maintaining the systems that support dignity, independence, and person-centered care. Pay Range: $21.24 - $25.67 Hourly; Based on experience and educationRESPONSIBILITIES :Provide confidential administrative and clerical support to Adult Services leadership and program teamsMaintain accurate participant records, program documentation, and compliance-related files across Residential and Day Habilitation servicesCoordinate calendars, meetings, medical appointments, and required program reviews (including ISP and HCBS documentation)Prepare, distribute, and track key documents such as meeting minutes, behavior and injury reports, Plans of Corrective Action, and program formsSupport Residential (IRA) and Day Habilitation operations by managing schedules, attendance, participant funds, checklists, and required reportingServe as a liaison with internal departments, community partners, vendors, and volunteer organizationsAssist with recruitment processes, including application tracking, interview coordination, and candidate follow-upCoordinate program events, communications, and materials, including open houses, staff events, and participant activitiesProvide front desk reception and general office support, including phones, visitor coordination, mail distribution, supply management, and basic troubleshootingAssist with financial and operational processes such as purchase orders, petty cash tracking, and vehicle documentationSupport agency-wide initiatives and special projects as assignedREQUIREMENTS : High School Diploma required; additional administrative or business coursework preferredMinimum of 3 years of related office or administrative experienceProficiency in Microsoft Word and Excel requiredStrong organizational skills with the ability to manage multiple tasks and deadlinesExcellent written and verbal communication skillsAbility to handle confidential information with professionalism and discretionDetail-oriented with strong recordkeeping and documentation skillsAbility to work independently and collaboratively within a multidisciplinary teamExperience in human services, healthcare, or nonprofit settings preferredBENEFITS :Over 6 weeks of paid time off your 1st yearCollege partnerships that provide discountsScholarships available!403B with company matchMedical, Dental, Vision etc.And much more, see link belowAnderson Center for Autism offers our Employees with a Generous Benefits Package: https://www.andersoncenterforautism.org/benefitAbout Anderson Center for AutismAnderson Center for Autism is dedicated to optimizing quality of life (QofL) for individuals with autism across the lifespan. Through our educational, clinical, residential, and vocational services, we support individuals in leading meaningful and fulfilling lives. With a team of approximately 900 employees, we are committed to fostering dignity, respect, and evidence-based practices in all that we do. Our culture is built on compassion, excellence, and continuous improvement as we strive to make a lasting difference in the lives of those we serve.Keywords: administrative assistant, human services, day habilitation, residential services, clerical support, nonprofit, autism services, office coordination, healthcare administrationThis position description in no way states or implies that the responsibilities listed are the only duties to be performed by the person filling this position. The person in the position may be required to perform other duties as necessitated by the situation or requested by his/her supervisor.Anderson Center for Autism is committed to providing a diverse workforce by ensuring that discrimination barriers to equal employment opportunity and upward mobility do not exist here. Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, gender, gender identity and expression, marital status, national origin, sexual orientation, veteran status, citizenship or immigration status, unless there is a bona fide occupational requirement which excludes a person in one of these protected groups. Anderson Center for Autism is an Equal Opportunity Employer.EOE