Administrative Assistant

Receptionist Essential Duties And Responsibilities: Serve as receptionist for administrative building. Receive and distribute incoming mail from U.S. Postal Service and process outgoing mail. Maintain postage machine and refill the meter as needed. Receive and distribute incoming packages from private delivery companies. Monitor administrative fax, distributing information appropriately. Order office supplies and printed materials as requested. Receive packing slips and invoices for supplies and match to orders. Schedule meeting rooms and order food. Enter doctor meetings in NextGen system. Prepare and distribute doctor weekly schedule. Assist Marketing Director with inventory, assembly and distribution of marketing brochures and materials. Type, copy, and distribute other information as directed by Doctors or Management Team members. Record and keep logs of certified letters being sent to dismissed patients per the Compliance Coordinator. Collect used toner cartridges and determine shipping destination. Maintain P-card account. Prepare new employee information packets per Human Resource Director. Maintain a record of employee vehicle insurance cards and send request for insurance cards to employees when card expire. Issue employee nametags as requested. Order flowers for hospitalizations, babies, funerals, etc. per request of Management Team members. Assist shareholders as requested in completing administrative tasks. Handles confidential reports, letters, memos pertaining to administrative/clinical/corporate matters. Create templates and layouts for clinical, administrative and optical forms as needed. Create letters for discharged patients per CCO and CAO. Post notifications when offices are closed, etc. Assist with the ordering and distributing of ESA t-shirts per the Marketing Director. Other duties as assigned Qualifications: High school diploma required Associates or bachelors in business administration preferred Proficient in all MS applications including Adobe Capability to handle multiple tasks simultaneously Ability to work well with physicians and all staff members Excellent phone etiquette and multi-line phone operations Excellent customer service skills for internal and external customers Strict confidentiality maintenance at all times Excellent verbal, written, and interpersonal communication skills Able to work independently Office hours 7:30am-4:30pm Monday-Thursday 7:30am-12:00pm Friday We offer a full benefits package: medical, dental, vision, 401k, life, LTD and supplemental polices