Program Coordinator

Program CoordinatorLocation: Remote with occasional travel to San Antonio, Texas or OhioStart Date: October 19th or 26thDuration: 6 months with possible extensionExpense: Yes, for travel to client officeOverviewWe are seeking a highly organized and detail-oriented Program Coordinator to support a multi-phase predictive maintenance program for Midstream compressor assets. The role will coordinate across multiple sites on a completed proof of concept that identified potential early warning signals ahead of known equipment failures. This program includes additional initiatives that are dependent on the data that comes out of the program.The Program Coordinator will help organize work across Operations, Reliability, data engineering, data science, software engineering, architecture, and business subject matter experts. The ideal candidate can manage multiple priorities, maintain program artifacts, coordinate weekly SME validation sessions, track decisions and dependencies, and keep pilot activities aligned to scope, schedule, and business outcomes in a fast-paced Agile environment.Program ContextThis program is intended to develop and validate an unsupervised anomaly-detection capability using compressor operating data and shutdown events. The targeted business outcome is actionable early warning of abnormal equipment conditions before a potential failure—supported by asset health monitoring, risk scoring, failure-risk indicators, and an evaluation dashboard for Reliability and Operations SMEs.ResponsibilitiesCoordinate program activities, meetings, workshops, and stakeholder sessions across multiple initiatives.Maintain program plans, schedules, action logs, RAID logs, and status reports.Track program milestones, deliverables, dependencies, and risks to support successful execution.Prepare meeting agendas, document meeting minutes, and follow up on action items.Support program governance activities, including steering committee and leadership reporting.Coordinate weekly working sessions with Operations, Reliability, and technical SMEs to review shutdown events, validate failure labels, interpret model findings, and document feedback.Maintain documentation, data inventories, tag-mapping records, shutdown-event definitions, model-validation evidence, templates, and repositories in SharePoint, Teams, and other enterprise platforms.Coordinate onboarding and engagement for participating site representatives and cross-functional team members across the five pilot locations.Support program budget tracking, resource coordination, and vendor administration activities as assigned.Compile metrics and status reporting, including data-readiness issues, model-validation progress, asset coverage, false-positive observations, milestones, risks, and decisions.Coordinate reviews, approvals, and quality checks for anomaly-detection outputs, asset health and risk scoring, dashboard features, event classifications, and architecture recommendations.Partner with cross-functional teams to ensure deliverables are completed on time and aligned with business needs.Support Agile delivery teams through sprint planning, backlog coordination, status tracking, and program administration activities.Required Experience & Qualifications2-5 years of program coordination, program administration, program support, or related experience.Experience supporting analytics, predictive maintenance, asset reliability, industrial operations, digital transformation, or technology implementation initiatives.Familiarity with supporting Operations, remote assets, and remote teams, including the coordination required to align stakeholders and activities across locations.Demonstrated ability to manage multiple priorities in a fast-paced environment.Strong organizational skills and exceptional attention to detail.Excellent verbal and written communication skills.Experience coordinating meetings, workshops, and stakeholder engagements.Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and Outlook.Experience with SharePoint and document management practices.Familiarity with Agile, Scrum, or iterative program delivery methodologies.Ability to build collaborative relationships with stakeholders at all organizational levels.Strong problem-solving skills and ability to work independently with minimal supervision.Preferred QualificationsExperience supporting program management, portfolio management, change management, or training initiatives.Experience using program management tools such as Azure DevOps, ServiceNow, Planner, Smartsheet, or Microsoft Program.Exposure to industrial time-series data, PI System / PI Asset Framework, compressor data, predictive analytics, or asset performance solutions.Familiarity with organizational change management principles and training deployment activities.PMP, CAPM, Agile, Scrum, or similar certification preferred but not required.DeliverablesProgram schedules and milestone tracking reportsGovernance materials and leadership status updatesMeeting agendas, minutes, and action logsRAID logs and dependency tracking documentationResource and stakeholder coordination plansProgram dashboards and reporting metricsSME session materials, validation notes, shutdown-event classifications, and decision recordsSharePoint administration for pilot artifacts, site documentation, data-quality findings, and model-validation evidence