Executive Assistant

Our client, a purpose-driven technology company, is looking for a high-performing Executive Assistant to support the President. This is a key role that ensures their days run efficiently, that they stay focused on top priorities, and that the details—both big and small are handled with care and precision. You’ll be central to the flow of communication, planning, and execution, and your work will directly impact the pace and quality of leadership at the company.Who You AreYou're the person who keeps everything running smoothly—anticipating needs, solving problems before they arise, and making life easier for the people you support. You’re highly organized, situationally aware, and know how to read the room. Whether it’s securing a last-minute meeting link or managing travel details down to the minute, you move with precision, confidence, and care.You take pride in doing things right the first time, seeing things through, and staying ahead of the curve. You’re comfortable shifting between strategic planning and hands-on tasks, and nothing falls through the cracks on your watch. You bring calm to chaos, clarity to clutter, and you’re the person people rely on when things really matter.We believe in recognizing great work and will value yours—your contributions won’t go unnoticed. The President is a hands-on leader who deeply appreciates reliability, thoughtfulness, and strong execution.ResponsibilitiesSupport the President with:Full ownership of scheduling and calendars —coordinating internal and external meetings with attention to detail and contextKeeping your executive informed of their day, their week, and what’s coming—daily briefings (evening summaries for the next day), and nudges as neededSupporting inbox management with a goal of inbox zeroEditing and drafting external emails, notes, and memosEscorting executives to calls/meetings and ensuring they stay on schedule—adjusting plans in real time when neededTracking follow-ups, priorities, and action itemsLeading logistics for key meetings and events—drafting agendas, confirming attendees, reserving space, coordinating with Ops and ITPreparing digital briefing books (bios, logistics, talking points)Conducting research and preparing background materialsProofreading presentations and documents for accuracy and polishBooking travel, including flights, lodging, ground transport, and itinerariesSubmitting and tracking expense reportsBeing available outside standard office hours for urgent or time-sensitive needsSupport reception-related duties, including greeting guests, coordinating visitor logistics, and ensuring professional front-of-house experienceQualificationsProven experience supporting senior executives or foundersExcellent written and verbal communicationHighly organized with strong problem-solving skillsCalm under pressure and comfortable managing competing prioritiesTech-fluent: Microsoft Office, Google Suite, Slack, Zoom, and willing to learn new toolsProfessional presence and emotional intelligence—able to interact well with high-level partners and internal teamsComfortable with discretion and handling sensitive/confidential informationWilling and able to do whatever it takes—big or small, glamorous or not—to keep things running smoothlyAble to exercise sound judgment, take initiative, and complete tasks independently with minimal oversightAble to work on-site in Playa Vista five days per weekCompensation & BenefitsEquity participationPerformance-based bonusesMedical, dental, and vision insuranceShort- and long-term disability insuranceLife Insurance401(k) with company matchPaid time offCatered lunch, snacks, and coffeeYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile andthat you start collecting your references earlyWe will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/californiaprivacy-notice/.