Administrative Assistant III

JOB Position Description Position TitleAdministrative Assistant III Secondary Title SNAP Training and Employment Program (STEP) Group / Grade5ClassificationClassifiedWork LocationAll CampusesOvertime EligibleNon-ExemptDivisionStudent Learning & SuccessDifferentialsBilingualDepartmentStudent SuccessReports ToDirector, Student EngagementSupervision Received Works under the general supervision of the Director, Student Engagement.Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees.Position Summary The primary purpose of this position is to provide administrative support to the STEP program and provide general assistance as needed to the staff, students and faculty working in STEP; assists STEP students by helping them connect with the correct support services on campus, to make appointments, answer questions, or refer them. EXAMPLE OF DUTIES 1.AdministrativeTrack, verify, and enter data related to participant eligibility and student progressSchedule student appointments Monitor, advise, and assist in STEP budget management Administrative support for monthly and quarterly reporting to STEP Consortium Monitor assigned department budgets Provide a welcoming and inclusive environment both in-person and virtually General event and project planning and organization as assignedPrepare agendas and minutes for meetingsCreate purchase orders, reimbursements, and travel requestsIn partnership with the director, hire, train, schedule and provide ongoing coaching and coordination to STEP student employees2.Customer ServiceAct as point of contact for STEP students and staff including local businesses and service providersSupport the STEP Team with courteous, empathetic, and professional service in greeting employees, students, and campus visitorsMaintain confidential records 3.Other Duties as AssignedMay participate in College committees as assignedEngages in professional growth opportunities as assignedPerforms other duties as assignedInstitutional Expectations Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.Embraces and leverages appropriate technology to accomplish job functions.Provides high quality, effective service through learning and continuous improvement. SUPPLEMENTAL INFORMATION This is a Part-time Classified, 19 hour per week (47.5%, 52 weeks/year) position in the Student Success department. Starting compensation is entry level for Group 5 on the 2025-26 Classified Wage Schedule.Position is fixed term/grant funded through 6/30/2026, renewed annually, with continuation dependent upon funding. Fixed term/grant funded positions do not accrue seniority.Position will remain open until filled, with screening scheduled to begin 1/9/2026. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609. Public Service Loan ForgivenessRogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.