Sr Executive Assistant

We are seeking a highly organized and proactive **Executive Assistant** with **5+ years of experience supporting at least two executives** in a fast-paced, dynamic environment. This role requires exceptional multitasking abilities, strong communication skills, and the capability to anticipate needs while maintaining a high level of professionalism and confidentiality.**Position Details****Pay:** $32.01/hr - $60.00/hr (32.00/hr)**Schedule:** Onsite | Monday-Friday | Regular Business Hours**Location:** Fountain Valley, CA**Responsibilities**- Provide comprehensive calendar and administrative support for the Division Head(s) to meet the diverse needs and objectives of the division.- Coordinate executive calendars, travel arrangements, meetings, conference calls, written communications, correspondence, and other project-oriented tasks.- Proactively identify, communicate, and resolve scheduling and calendar conflicts.- Organize all aspects of division meeting logistics, including room setup, distribution of materials, and catering.- Work independently and efficiently in a fast-paced environment while handling multiple priorities and meeting strict deadlines.- Adapt to shifting priorities with minimal notice while maintaining a positive, helpful, and responsive attitude.- Complete assigned projects on time with exceptional accuracy and attention to detail.- Manage monthly expense reports using the Concur system.- Coordinate travel arrangements through the corporate travel agency.- Prepare and assist in developing reports, presentations, and meeting materials.- Review files and materials to ensure accuracy and consistency.- Support research and analysis related to division initiatives when needed.- Maintain and update division-specific systems and software.- Manage internal and external correspondence while handling sensitive and confidential information.- Serve as a Department Ambassador, supporting employee transfers, hiring processes, and other assigned tasks.- Perform other duties and responsibilities as assigned by the Division Head(s).- Operate as the sole Executive Assistant for the division, wearing multiple hats and coordinating all aspects of the administrative workflow.- Make informed decisions within the scope of the role to ensure timely and professional project completion.- Deliver day-to-day support with autonomy, following general instructions and guidance as needed.- This role does **not** require the exercise of discretion or independent judgment related to significant management or business operations.**Requirements**- High school diploma required; **Bachelor's degree preferred** .- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.- Excellent oral and written communication skills.- Strong organizational skills with exceptional attention to detail.- Ability to work effectively with diverse personalities and navigate complex stakeholder relationships.- Demonstrated resilience, professionalism, and composure under pressure.If you are a resourceful, dependable, and driven administrative professional who thrives in a dynamic environment, we encourage you to apply for this exciting opportunity.**Click Apply Now for immediate consideration!**Equal Opportunity Employer/Veterans/Disabled. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit:http://www.adeccousa.com/candidate-privacy/The Company will consider qualified applicants with arrest and conviction records.**Pay Details:** $32.01 to $60.00 per hourBenefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.Equal Opportunity Employer/Veterans/DisabledMilitary connected talent encouraged to applyTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacyThe Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:+ The California Fair Chance Act+ Los Angeles City Fair Chance Ordinance+ Los Angeles County Fair Chance Ordinance for Employers+ San Francisco Fair Chance Ordinance**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.