Executive & Personal Assistant

Location: Northern Kentucky Employment Type: Full-Time, Non-Exempt C ompensation: $55,000 – $75,000 (commensurate with experience) + Overtime Eligibility Role Overview The Executive & Personal Assistant provides comprehensive support to the Owner across both professional and personal domains. This role is designed for a proactive, high-trust professional who can seamlessly transition from managing complex business operations to coordinating personal household logistics. The ideal candidate acts as a "force multiplier," anticipating needs before they arise and ensuring the Owner’s time is focused on high-priority strategic initiatives. Key Responsibilities Business Support (Executive Assistant Functions) Calendar & Inbox Management: Serve as the primary gatekeeper for the Owner’s schedule and email; prioritize requests, resolve conflicts, and ensure daily preparation for meetings. Project Coordination: Assist with tracking milestones for business initiatives, such as software implementations or marketing projects, ensuring deadlines are met across the team. Client & Vendor Liaison: Act as the professional point of contact for clients, legal/accounting professionals, and contractors; manage correspondence and follow-ups with discretion. Technical Optimization: Utilize and maintain productivity tools (e.g., Microsoft 365, CRM systems, and AI-driven administrative tools) to streamline office workflows. Document Preparation: Draft, edit, and proofread professional correspondence, reports, and presentations with high attention to detail. Personal Support (Personal Assistant Functions) Household Operations: Coordinate residential maintenance, landscaping, and repair services; manage household inventory and supplies. Errands & Concierge Services: Handle personal shopping, gift sourcing, dry cleaning, and specialized errands as needed. Travel Planning: Research and book complex domestic and international travel itineraries, including flights, lodging, ground transportation, and dining reservations. Event Coordination: Plan and execute small-scale professional or family events, managing everything from venue selection to vendor payments. Financial Administration: Assist with personal bill payments, expense tracking, and organizing documentation for tax preparation. Qualifications & Requirements Experience: 3–5+ years in a high-level administrative, executive assistant, or hybrid personal assistant role. Technical Proficiency: Advanced knowledge of Microsoft Office Suite and specialized project management software; tech-savviness and an interest in utilizing AI to improve efficiency are highly valued. Discretion: Proven ability to handle sensitive professional and personal information with the highest degree of confidentiality. Mobility: Valid driver’s license and a reliable vehicle for local errands (mileage will be reimbursed at the standard IRS rate). Communication: Exceptional written and verbal communication skills; ability to represent the Owner professionally to diverse audiences. Soft Skills: High emotional intelligence, adaptability to changing priorities, and a "no task too small" mentality. Benefits Package Paid Time Off: 3 weeks of PTO plus major federal holidays. Retirement: SIMPLE IRA or 401(k) with a 3% employer match. Stipends: Monthly allowance for cell phone and home office expenses. Health: Health Reimbursement Arrangement (HRA) or monthly healthcare stipend. Development: Budget for professional development and specialized training.