Senior Admin IT Coordinator - Immigration

divh2Senior Admin IT Coordinator - Immigration/h2pWork Location: Anaheim, CA./ppTerm: Full-time, occasional evening and weekends required/ppPosition Status: Non-Exempt, full-time, at-will, term-limited for one year from start date./ppPay Range: $34 - $38 per hour, commensurate with experience./ppReports to: Immigrants Rights Senior Managing Attorney/ppGenerous Benefits: 100% employer-paid medical and dental insurance for employees dependents, 401(k) plan with an employer match, 12 vacation days, 10 sick days and 12 holidays, hybrid work schedule utilized temporarily with three days in office and two days remote work./ppRequirements: Must have access to reliable transportation/ppAbout Us: Join the largest American Muslim civil rights organization at the frontlines in protecting the rights of free speech, to freely practice ones faith, to pursue employment opportunities without harassment, and to live as an active and engaged American without reprisal. The Council on American-Islamic Relations, California (CAIR-CA) is a nonprofit 501(c)(3), grassroots civil rights and advocacy group. We recognize that our employees are passionate, and talented and are our most valuable resource. With such an important vision to be a leading advocate for justice and mutual understanding, our diverse workforce stands together to demonstrate our values for everyone who chooses to join the efforts./ppAbout the Role: CAIR-CA provides legal immigration services to refugees, asylum seekers, and the diverse immigrant community in California. The Senior Admin IT Coordinator will report to the Senior Managing Immigrants Rights Attorney and is primarily responsible for providing a variety of support functions and file and data management assistance to IRC. This person should be very tech-savvy and should be able to adapt to IRCs technology and electronic file management support needs./ppDuties and Responsibilities:/pulliCoordinate day-to-day administrative and operational needs of the Immigrants Rights Center./liliLiaise with CAIR-LAs Operations Department to ensure alignment on policies and procedures./liliDevelop and maintain systems for organizing and streamlining digital files to ensure consistency and to ensure smooth workflows./liliCreate, manage, and maintain IRCs intranet and SharePoint pages as needed./liliCoordinate with CAIR-LAs communications team to update aspects of the CAIR-CA website relevant to IRC./liliSupport scheduling and calendaring for department meetings, trainings, and client appointments./liliCreate and maintain shared resource libraries (templates, policies, forms, etc.) for staff use./liliAssist with the maintenance, organization, and optimization of electronic resources and folders shared with outside partners and subgrantees./liliSupport compliance with grant reporting and internal documentation requirements./liliSupport the onboarding of IRC staff including setting up workstations, laptops, and access to hardware and platforms./liliSupport the offboarding of IRC staff including but not limited to account deactivation./liliServe as the first point of contact for technology-related issues within IRC./liliProvide basic troubleshooting for technical problems that arise from hardware, software, and common platforms./liliSupport the maintenance and organization of user accounts, access permission, and shared drives in coordination with CAIRs IT and CAIR-LAs operations and IT support./liliProvide support and assist in organizing IRCs events, meetings, presentations and other education and outreach activities./liliCoordinate with outside IT support providers on escalated or complex technical issues./liliDocument and track IT issues within IRC./liliGenerate routine reports on a variety of data sets and outcomes./liliIdentify and address inefficiencies in workflows and recommend process improvements to reduce administrative burdens on legal staff./liliOrganize and support staff training on operations, technology, and workflow systems within IRC./liliMaintain internal manuals and guides to standardize operations across the department./liliCoordinate with Finance/Development to ensure accurate timekeeping, grant compliance, and reporting./liliAssist with tracking IRC equipment./liliAssist with organizing and ordering IRC office supplies./liliProvide administrative support when needed which could include:/liulliAssist with calendaring and scheduling internal and external meetings with clients, organizational partners, grantors, and subgrantee/awardees./liliProcessing incoming mail, preparing outgoing mail, and conducting intakes./li/ulliAll CAIR staff are required to help with fundraising efforts as required./liliCAIR staff may be required to attend some weekend or weekday evening events./liliOther duties as assigned./li/ulpRequired Qualifications:/pulliBachelors degree or equivalent experience in operations, administration, information technology, or related fields./lili2+ years of experience providing administrative or technical support in a professional setting./liliProficiency with Microsoft office and shared drives, spreadsheets, and calendaring tools./liliBasic IT troubleshooting skills for hardware, software, and connectivity issues./liliStrong organizational and multitasking skills, with attention to detail and accuracy./liliAbility to manage sensitive and confidential information with discretion./liliExcellent written and verbal communication skills, including the ability to explain technical concepts to non-technical users./liliCommitment to social justice and the mission of supporting immigrant communities./liliCultural competency and ability to work respectfully with people from diverse backgrounds./liliExperience in file or document management./liliKnowledge of document management systems or related software./liliExceptional customer service orientation and patience./liliAbility to work independently and as part of a team./liliTime management and ability to prioritize tasks./liliAdaptability and a commitment to continuous learning in the evolving IT landscape/liliWorking knowledge of SharePoint and creating SharePoint pages preferred./liliAccess to a working vehicle and the ability to drive throughout the Greater Los Angeles Area./liliA strong commitment to civil rights and CAIRs mission./li/ulpTo Apply: Please upload your (1) resume and (2) cover letter./ppCAIR-CA is an equal opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination./p/div