Executive Administrative Assistant

Our client, a well known beauty brand, is seeking a Temporary Executive Administrative Assistant II candidate for a 3 month assignment in their Hudson Yards office. This role requires 5 days on site with a total of 40 hours a week. The assignment will start on April 13th and will continue through July 12th. This opportunity pays up to $39.86/hr. Responsibilities: Support the CDMO with administrative tasks, including; Complex and fast-changing calendar management for internal and external meetings Serve as the primary point of contact for the CDMO leadcom Assist with organizational and business functions of the department as needed, including drafting correspondence, drafting memos, drafting agenda, drafting presentation decks, tracking precedent, and setting project milestones and/or communications Liaise with internal executives, teams, as well as external media partners to establish seamless communication, working across multiple time zones and partners. Manage travel arrangements (including global travel) and expense reports and submission Secure office and seating with new LUSA system Manage the departments T&E, including creating monthly pacing reports Anticipate the CDMO's needs and proactively address issues and opportunities Logistics Management for onsite / remote meetings and events: Prepare agenda, send meeting requests, confirm attendance of required attendees, reserve appropriate meeting space, and partner with IT for use of technical systems when needed (i.e.: video conference, use of external or internal drives), manage ordering of catering, supplies and equipment. Manage the planning of regular team meetings, offsites, social events, division events and managing employee moral Advise concierge of visitors, arrange schedule for and greets visitors and escort them to appropriate area or person Qualifications: Bachelor's Degree 5+ years' previous executive assistance experience; support of c-suite executives preferred. Excellent proficiency in Microsoft Office (i.e., Teams, Outlook, OneDrive, Word, Excel & PowerPoint) and SAP Concur. Strong written and oral communication skills. Extremely strong interpersonal skills with a seamless ability to engage with people of diverse backgrounds and levels both internally and externally, as well as varied cultural backgrounds and creative personalities Ability to use judgment and discretion in complete tasks with limited or no direction. Ability to prioritize and multi-task daily responsibilities, effectively. Possess a high degree of professionalism & ability to handle highly confidential information. Takes ownership and anticipates recurring/large meetings agendas, preparation processes (pre-reads, surveys (pre or post), easy to gather materials. Ability to integrate critical thinking and accuracy in organizing meetings - from schedule sequences with other meetings to cross checking attendees. Persistent follow-up with stakeholders to ensure materials are prepared and shared in a timely manner with meeting attendees. Ability to work in a challenging and fast paced environment with a strong sense of urgency. Confident to ask for clarification to deliver results and better prioritize. Strong work-ethic, can-do attitude, proactive, resourceful, efficient and forward-thinking. Attendance is an essential function of this position following Hybrid Flex policy Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)