Senior Billings Analyst

About GLOVIS America Inc.GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers' products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.SummaryThe Senior Billings Analyst position is to manage End to End Accounts Receivable process while ensuring timeliness, accuracy, and completeness of customer billings requirements.Responsibilities Accurately process of all types of billing to customers based on customers' billing requirements and business transaction completions from Vehicle Logistics and Port Processing departmentsCreate and/or process A/R invoices: Standard Transportation and Port Processing, Port Stock Transfers, Cross-Shipments, and PIO Part and Non - PartTrain incoming billing Analyst in all forms of billings (manual and automated) for all customersVerify accuracy of billing data and revise any errors of other analysts Produce measurable results on process improvement projectsResolve discrepancies in accounting recordsKeep records of invoices and support documentsConsult sources such as rate books, manuals, or insurance company representatives to determine specific charges or information such as rules, regulations, or government tax and tariff informationRunning and analyzing Accounts Receivable (AR) reports using PowerBI to support accurate revenue tracking and decision-makingMonitoring and maintaining weekly orders, ensuring all items are updated and routed to the appropriate departments in an efficient and timely mannerProactively communicating with internal teams to resolve discrepancies and support smooth workflow operationsSubmitting IT tickets as needed to address billing issues, correct work order errors, and ensure timely resolution of system-related problemsCustomer ServiceGenerate ideas to improve process and execute Change Request to IT for developmentTimely distribution of customer rejected invoices to appropriate department for resolution, and timely re-billing of resolved rejected invoicesCommunicate and resolve any billing issues arises either from internal parties, systems or customersSpecial ProjectsLead and support special projects as assignedObtain basic process improvement methodologies and project management skills sets Other duties as assigned Compensation Range$58,000 - $63,000 Per Year (Subject to Compensation Study Upon Candidate Selection)Benefits Of Working At GLOVIS America Inc.Medical InsuranceVision InsuranceDental InsuranceHealth Care & Dependent Care Flexible Spending Accounts (FSA)Basic Life and AD&D as well as Short-Term & Long-Term Disability Paid Vacation, Holidays, and Sick leave Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement* 401(k) with Generous Matching Referral Bonuses*Auto Allowance*Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities* Discretionary Bonuses* Tuition Reimbursement*Benefits may vary by location. All benefits pursuant to Company policySkillsHas an understanding for general concept and process of Billing and Collection RequiredProficient skills in Microsoft Suite: Excel, Word, PowerPoint, Outlook, and other database management systems RequiredHas an understanding of Process Improvement methodology RequiredFamiliarity with BI Reporting tools RequiredHas a basic Accounting knowledge RequiredEducation & ExperienceBachelor's Degree Required3 - 5 Years of direct experience in Finance and/or Accounting Required4 - 7 Years of direct experience in Finance, Accounting, Billing, and/or Operations PreferredGlovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.Physical RequirementsAbility to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing, and usage of scanner and tabletsPossible exposure to change in temperature in an indoor/outdoor buildingStand/walkCarry/lift up to 15 poundsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.Working and Environmental ConditionsThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Typical office environment with low-level noise exposureThis position will be located in the Irvine, CA officeCommunication with employees and field partners will be primarily conducted via phone and emailThe above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.